Invoice templates

You love running a small business, but along with great freedom and control comes the responsibility of every aspect of your operation. Why not lessen the burden by getting help with some of your less exciting administrative tasks, like invoicing? Wave has a variety of beautifully designed invoice templates ready for you to use in Word, Excel, PDF, Google Docs, and Google Sheets. No matter what business you are in, these invoice templates will help eliminate that mountain of invoices so you can spend your time making your business an outstanding success.

Choose the best invoice template for your business

Marketing business

Your clients rely on you for effective strategies, knowledge of the latest trends, and great creative that engages their valuable target audiences. You can rely on this fully customizable invoice template to capture all the information you need on your invoices, so you receive the compensation you deserve.
Download Word Doc
Download Excel
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Google Docs
Google Sheets

Consulting business

This invoice template is so flexible it can used to bill all your clients, no matter what consulting services you provide. Simply add lines to describe all the details so your clients know exactly what they are being charged for. The professional, elegant design also creates the right impression for your exemplary services.
Download Word Doc
Download Excel
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Google Docs
Google Sheets

Legal firm

Download, customize, and use this free invoice template to help you cut down on invoicing time so you can focus all your efforts on helping your clients in legal difficulties. From family law, to court appearances and wills and estate, this invoice template is the perfect solution for all your billing needs.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Professional business

Don’t waste your time and energy designing separate invoices for each client. This free invoice template can be easily customized to meet the particular invoicing needs for each client. Get back to dominating your area of business knowing you are sending out effective invoices that will help you receive prompt and accurate payment.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Freelance business

This free invoice template has a polished, sophisticated look that will dazzle your clients almost as much as your outstanding freelance services. You provide the flexibility, expertise, and commitment to results that your clients are looking for, so make sure you are paid well for all your hard work.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Alternatives to using invoice templates

An effective and versatile invoice template is just the beginning of what Wave can do for you and your business. Save even more of your valuable time by trying our free automated invoicing and powerful accounting software.

"Thank you @WaveHQ for taking the pain out of accounting & invoicing. Simplicity of use meets perfect design - kudos to your UX team ! Saving me from Quickbooks, Xero, Zoho."

Chas Sweeting - CEO, Entrée AI

More invoice templates in various formats and styles

Invoice templates in Google Docs format

If you enjoy storing your documents in the cloud instead of taking up room on your hard drive, a Google Docs invoice template could be the best choice for you. It also gives you the convenience of being able to access your invoices at any time of day or night, and on any computer – as long as you have internet access.

Google Docs also allows you to give other people permission to view documents, so it’s easy to have your accountant or business partner review or add to the invoice, even if they are in another city. On top of all that, Google Docs are also well-designed and attractive. That’s important, as every touch point with your customers is another opportunity to reinforce your professionalism and outstanding reputation.

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Invoice templates in Google Sheets format

If you want the convenience of being cloud-based, but also want help calculating your fees, a Google Sheets invoice template fits the bill. Like an Excel spreadsheet, it contains formulas that save you time by automatically figuring out complex calculations. Your clients will be able to rely on accurate, clearly outlined charges.

And just like working with Google Docs, you will be able to access your invoices anywhere you are, and on any device that has internet access. The Google Sheets invoice template is also extremely flexible, so it can capture every detail needed to ensure you are paid properly for the outstanding products and/or services you provide.

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Invoice templates in Excel format

If you need to include various fee calculations in your invoices, an Excel invoice template is the ideal choice for you. The format includes automatic formulas, so no need to manually figure out labor costs or management fees. It also adds up subtotals and calculates the correct amounts to add on for taxes.

Our Excel invoice template is also fully customizable. It can capture all the information needed on your invoices to make sure your clients completely understand what they are paying for. The result is a clear, professional invoice that accurately calculates all charges, and creates confidence and trust in your company or personal brand.

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Invoice templates in Word format

Microsoft Word is the most popular word processing format used today. It’s favoured by self-employed professionals in every field because it is intuitive, easy to use, and produces crisp, clear documents. As a result, our Word invoice template is perfect for creating well-organized invoices that include all the details needed for you to get paid for your hard work.

Since our Word invoice template is also extremely flexible, it can be tailored to the specific invoicing needs of each of your clients. In addition, Word invoices look great. Sending easy-to-read, well-designed invoices can instill confidence and credibility in your service and expertise, and reflect positively on your reputation.

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Invoice templates in PDF format

A PDF invoice has some distinct advantages for your business. Unlike documents produced by other software programs, PDF documents can be viewed on any operating system. That means using a PDF invoice template can help you cut down on potential payment delays, as all your clients will be able to access your invoice.

A PDF invoice can also be easily modified to include all the invoicing details needed for your different clients, while looking attractive and organized. But while the invoice is easy for you to customize, it’s hard to modify after it has been sent, so there’s less chance of your invoice getting inadvertently altered or changed.

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Quick invoicing tips from Wave customers

We’ve asked our Wave customers to share some of the tried and true invoicing tips that have helped make their business a success. Take advantage of the great benefits of using an invoice template by incorporating these helpful tips into all of your invoices.

I suggest small business owners use automated invoicing. As a small business owner you often don't have a large staff to do things for you and automating activities can save a lot of time. It can also reduce the number of things that get missed on your "to do" list.

Generating and sending out invoices is key but follow-up is also important. Cash flow is extremely important to businesses and with invoicing you'll get the necessary inflow of cash; however, if for some reason your clients don't pay on time you are denied that inflow to match your cash outflows.

As a sole trader, I need invoices that are professional, no-fuss and absolutely clear to my clients. Using Wave achieves that and saves me time - I record my units as I go so they’re ready to send at month end.

As an SME business owner, I have to do many things myself, and the ability to issue invoice right from my handphone or any web browser means being timely in collection and also never forgetting to issue invoices.

Setting up recurring invoicing, and not having to send individual emails each month saves dozens of hours per year on it's own! Let recurring invoices be part of your business.

Take advantage of the customizable templates provided in wave. Adding your company logo and selecting colours in synch with your brand is a nice way to give your invoices a professional pop. It's much better than using spread sheets for invoicing.

Having a professionally designed invoice is so essential these days. It's the difference between getting paid on time and being paid late. Something mobile-friendly, integrated with all major credit cards and offers online payment is fantastic. I've had numerous clients comment on the ease of payment. There's no excuse not to be paid!

Ready to send out professional invoices?

Why it is important to send professional invoices

As a small business owner or self-employed professional, you don’t have the backing of a large company to ensure you are paid properly and on time for your work. That means you need flexible, detailed invoices that clearly and completely include all the details needed for you to get paid for the services or products you have provided.

On top of that, you need to ensure your invoices look polished and professional to build up credibility and trust in your business.

There are advantages to running a small business, such as lower overhead and personalized service, but you still need your customers to recognize your experience and expertise. Get paid on time, every time by using a professional invoicing software.

When is the right time to send an invoice to your clients?

Depending on the business you are in and the products and services you provide, the right time to send your invoice can vary. If you are a small business owner who sells products, you’ll give the invoice to your customer at the time of purchase. If you provide services, you might want to give your invoice to the customer when the service is completed.

Since you are self-employed, you need to keep the revenue flowing. If you are providing services over a long period of time, you can customize your invoice template to bill for a percentage of the payment up front, with the remainder being paid upon completion, or send in bi-weekly or monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Consider working with an automated invoice software as there are a number of advantages of using it over invoice templates.

Customized templates for various occupations

Wave has a wide range of invoice templates specially designed for specific occupations. These templates have all the details you need to properly invoice your customers and make sure you are paid properly and promptly for your specialized expertise.

Powerful invoicing, and more!

Invoicing is great, but it’s even greater when used with the rest of Wave.

Ready to send out professional invoices?

Free Invoice Template vs. Wave Invoicing Software

Make your business even more successful by using our free Wave invoicing software in addition to our free invoice templates. Save more time and take even more work off your hands with features such as automated late payment reminders, sales tracking, and year-end reporting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template