Graphic design invoice template

As a graphic designer, communicating ideas, information, and emotions visually takes talent, creativity, and time – so why not spend less time and effort on the administrative tasks needed to run your design business, like getting paid? We have a variety of beautifully designed invoice templates ready for you to use in Word, Excel, PDF, Google Docs, and Google Sheets so you can spend your time on what you do best – creating great design for your clients.

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Choose the best graphic design invoice template for your business

Agency clients

Don’t waste your creative energy designing an invoice. Use it for amazing design work for your valued agency clients instead. This free template can be customized to meet all your agency invoicing needs.

Editorial design

Download, customize, and send this invoice to your editorial or magazine clients. Add or subtract lines to detail specific areas such as sourcing photos, creating illustrations, and designing pages. Make all your invoices a good read!

Website design

Know how to design an engaging and effective website – but stumped when it comes to invoicing for your work? Make invoicing a breeze with this easy-to-use, beautifully designed invoice template.

Animation

You keep the action moving as an animator – so keep the payments coming in with this invoice template. Send this polished and professional invoice to all your animation clients for fast, accurate payment.

Logo and branding

Designing a distinctive logo that captures the qualities of a company, event, or brand is a specialized skill. You need a template where you can detail all your research and hard work so you are properly compensated for your amazing designs.

Alternatives to using graphic design invoice templates

Make your graphic design business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

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Why professional-looking invoices are important to your graphic design business

Illustration of invoice being sent

As a graphic designer, you provide a unique mixture of the creative and the technical – and you need to reflect that specialized service in a way your clients will understand. So while you need to make your invoice simple enough to understand, it must accurately detail the scope and expertise of your work at the same time. After all, your clients are not designers, and they may not understand all the hard work and skill you put into completing their projects.

Sending organized, professional-looking invoices that are easy to understand also instills confidence and credibility in your brand as a designer. You do amazing work – make sure your invoice reflects your professional expertise.

What should be included on a graphic design invoice

Make sure you are paid properly for your design work by using a fully-customized template that is clear, elegant, and can be tailored to your exact needs. It’s simple to do – just follow these quick steps.

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  • Look through our variety of templates in different designs and colors, and pick the one you like in the format you want – Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the free invoice template
  • Add your business name and contact information
  • Insert your logo and any other business graphics
  • Insert your client’s name and contact information
  • Create a unique invoice number and add it to the template
  • Add the date of the invoice and the payment due date
  • List the work you’ve done, and the price for each portion based on your hourly rate or a flat rate. Make sure your client understands how much work was involved by describing what you did for each portion.
  • Add lines for additional information or take lines out – you can customize the format to meet your needs
  • If you are including a discount for a high volume of work, or for a first-time client, add a line explaining the discount so your client knows they are getting a special deal
  • Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • You can always add a personal line at the end – such as a thank you, or a note about the project
  • Save the invoice for your records – then send it off to your client!

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When is the right time to send an invoice to your clients?

Usually payment is received upon completion of a design project. To make sure you are paid as soon as possible, it’s a good idea to send your invoice along with the finished product. That way your client can see exactly what they are paying for.

Sometimes design projects span a long period of time. You need to keep revenue coming in, so if the project is going to take several weeks, or even months, to complete – you have options. You can ask for a percentage of the estimated cost up front, with the remainder due upon completion, or you could send in monthly invoices. Whatever payment cadence you choose, make sure to reflect that on each invoice, and clarify what portion of the final “cost” has been paid to date.

Illustration of hourglass timer

Quick invoicing tips for design professionals

Keep a record of your work with numbered invoices

It is a simple thing to do, but it will help you keep track of how much money is coming in, and shows clients you have an organized system in place. All you need to do is assign a number to each invoice you create, starting at one and going up from there.

You might also want to consider giving large projects a job code if they are going to be spread out over a long period of time, or involve elements that you will be invoicing separately. A job number can help you keep track of all the invoices you have coming in from that particular project or client.

Always include a ‘payment due’ date

This really does encourage on-time payment. It’s a clear indication of when you expect payment without sounding too aggressive.

Make sure your contact info is correct and accessible

You want to make it as easy as possible for your clients to pay you. Your contact information can’t be missed if it’s the first thing they see at the top of your invoice.

If you can – accept a variety of payment methods

Another way to make it easy to get paid is by being flexible in how you get paid. Look into e-Transfers, bank payments, and other online payment options so you can get that revenue coming in faster than snail mail.

Send your invoice to your client contact

If you are doing a design project for a large company, make sure you add an “Attention to:” line on your invoice so it is sent to your contact. That way it won’t end up with the wrong person and cause delays.

Free Invoice Template vs. Wave Invoicing Software

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Free Invoice Template
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FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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