Web development invoice template

Web development is not just your area of expertise, it’s your passion – so spend less time on administrative tasks like invoicing that get in the way of what you love to do! We have a great selection of beautifully designed invoice templates geared especially for web developers. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these easy-to-use templates will help you clearly and accurately bill your clients for your great work.

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Choose the best invoice template for your web development business

Web development

Download and customize this invoice template for all your web development projects. From research, design, content, and hosting, to security, and special features – this free invoice template captures it all.

Web hosting

You know how to find the right web hosting solutions for your clients – but do you have the same invoicing expertise? This invoice template is the solution you need to bill for all your hard work.

Web content development

Don’t waste your time and energy on invoicing. Focus on creating great web content for your clients. This free template makes the right impact by helping you get paid properly for your skills and expertise.

Web design

Know how to design an engaging and effective website – but right out of ideas when it comes to designing an invoice? Give yourself a break with this easy-to-use elegantly designed invoice template.

You know how to design an engaging and effective website, but you shouldn't need to sweat over making invoices for your clients. Give yourself a break with this easy-to-use and elegant web design invoice template.

Web security

You use the best network security configuration to protect your clients’ websites – but what about protecting yourself? Use this template to send professional invoices to all your clients for fast, accurate payment.

Alternatives to using web development invoice templates

Make your web development business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

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Why web developers should send professional invoices

Illustration of invoice being sent

As a web developer, your projects can range from creating simple micro pages of content to complex web-based internet applications, e-commerce websites, social networking, and more. It takes hard work and lots of collaboration with web designers and other software developers to do what you do – and your invoice needs to make that clear so your clients understand what they are being charged for.

That means your invoice needs to be simple enough to understand, while at the same time accurately detailing the skill and technique that went into the project.

Your invoices should also look as polished and professional as your work. You do amazing, complicated web development – make sure your invoices reflect your expertise.

How to fill out your web development invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for web developers

Sending out an invoice for your expert web development services can be done quickly and efficiently – if you do it right! Follow these steps and you are on your way to getting paid!

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  • Look through the variety of web development templates we offer in different designs and colors, and select the one you want in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the invoice template. It’s free!
  • Add in your business name, phone number, email address, and other contact information. Always make sure your info is current so your clients send your payment to the correct place – as well as refer you to new clients
  • Insert your logo, website address, and other business graphics
  • Add in your client’s name and contact information
  • Add in a unique invoice number
  • List all the services you provided, such as content development, design, and security, along with descriptions and the cost for each
  • Customize the format to include any special features the client requested by adding lines
  • Insert the date of the invoice and the payment due date
  • If you are including a discount, add a line explaining the discount so your client knows they are receiving a great deal
  • Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • Why not add a note at the end – everyone loves a personal touch. You could put in a “Thank you for the business” or a note about how much you enjoyed working on their website
  • Save a copy – and send the invoice off to your client!

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When is the right time to send an invoice to your web development clients?

The right time to send your invoice varies with the scope of the web development project. If it is a small project you could invoice on completion of your work. But if it is a larger project, you can request partial or even full payment up front. This isn’t unreasonable as you are running your own business and need to keep the revenue flowing, especially if this is going to be a time-consuming project.

One option is to ask for a percentage of the estimated cost up front, with the remainder upon completion – or you could send monthly invoices. Whatever payment cadence you choose, make sure to reflect that on each invoice, and clarify what portion of the final “cost” has been paid to date

Illustration of hourglass timer

Handy invoicing tips for web developers

Always include a ‘payment due’ date

Make sure your contact info is correct

Accept a variety of payment methods

Keep a record with numbered invoices

Personalize your invoices

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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