Construction invoice template
You use your experience and skill to build strong, safe houses, and buildings. People rely on your knowledge and expertise, so you don’t have time to spare for administrative tasks, like invoicing. Get paid properly and promptly for your hard work by using one of our easy-to-use, fully customizable construction invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Get back out there on the construction site knowing your income will continue to come in.
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Choose the best invoice template for your construction business
Download, customize, and send this invoice to all your clients no matter how big or small the construction job is. It can be modified to include special building requirements for houses, condominiums, and commercial buildings.
You are a pro at creating beautiful cabinets, counters, and other wooden accents. This free invoice template is as handy and professional as you are – simply add or subtract lines to clearly describe all your carpentry services.
You come to the rescue when there are smaller jobs and repairs to be done on the construction site. You deserve to be compensated quickly and accurately, so use this free invoice template for all those times you save the day.
If you provide expert labor services on contract for construction companies, this is the invoice template for you. Fully customizable, it has room for all the details so you can get paid promptly and properly for all your hard work.
As an expert tradesperson, you provide a much-needed skill on construction sites. There’s no need for you to be an expert at invoicing as well. You can rely on this invoice template to ensure you bill properly for your expertise and hard work.
Alternatives to using construction invoice templates
Make your construction business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.
Why construction companies should send professional invoices
Construction is a specialized skill, which requires knowledge and building expertise, as well as knowing the right materials to use. It also can also lead to unsafe structures if not done right. You need an invoice that clearly details your expertise, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike – so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.
Construction requires technical know-how and great customer service, so make sure your invoice looks polished and professional, and reflects positively on your high quality work.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for construction professionals?
You know that a successful construction job requires the right workers, the right tradespeople, the right materials, and the right building practices. Make sure your invoice has all the right information for you to be paid properly for your hard work.
- Look through our wide range of beautifully designed construction invoice templates and pick the one that meets your needs
- Download the invoice template you selected in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
- Insert your construction company name, address, phone number, and email address. If you specialize in residential or commercial construction, include it as well
- Add in your construction company logo, website address, and any promotional graphics you like to use
- Insert your client’s name and contact information
- Add on a unique invoice number
- Add the date of the invoice and the payment due date
- To make your invoice easy for your customer to understand, separate your labor costs from materials. Include a detailed list of your construction labor costs, along with descriptions, and the hourly or flat rate. Then add an itemized list of materials, including quantities for each type of material, the unit price, and a total for each type of material used
- Calculate the total, including all applicable taxes, and enter the total
- Include your payment terms, including the methods of payment you accept
- If you like, there’s room to add lines for a personal note or to thank your customer for the business
- Save a copy – and then send it off!
When is the right time to send an invoice to your construction customers?
Construction is a specialized skill, requiring knowledge and building expertise, as well as knowing the right materials to use. It can also lead to unsafe structures if not done right. You need an invoice that clearly details your professionalism, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike, so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.
Quick invoicing tips for construction companies
Send a proforma invoice before the construction starts
Detail, details, details
Include a payment due date
Accept a variety of payment methods