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Why construction companies should send professional invoices
Construction is a specialized skill, which requires knowledge and building expertise, as well as knowing the right materials to use. It also can also lead to unsafe structures if not done right. You need an invoice that clearly details your expertise, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike – so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.
Construction requires technical know-how and great customer service, so make sure your invoice looks polished and professional, and reflects positively on your high quality work.
- Look through our wide range of beautifully designed construction invoice templates and pick the one that meets your needs
- Download the invoice template you selected in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
- Insert your construction company name, address, phone number, and email address. If you specialize in residential or commercial construction, include it as well
- Add in your construction company logo, website address, and any promotional graphics you like to use
- Insert your client’s name and contact information
- Add on a unique invoice number
- Add the date of the invoice and the payment due date
- To make your invoice easy for your customer to understand, separate your labor costs from materials. Include a detailed list of your construction labor costs, along with descriptions, and the hourly or flat rate. Then add an itemized list of materials, including quantities for each type of material, the unit price, and a total for each type of material used
- Calculate the total, including all applicable taxes, and enter the total
- Include your payment terms, including the methods of payment you accept
- If you like, there’s room to add lines for a personal note or to thank your customer for the business
- Save a copy – and then send it off!
When is the right time to send an invoice to your construction customers?
Construction is a specialized skill, requiring knowledge and building expertise, as well as knowing the right materials to use. It can also lead to unsafe structures if not done right. You need an invoice that clearly details your professionalism, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike, so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.
Quick invoicing tips for construction companies
Send a proforma invoice before the construction starts
Let your customers know exactly what you will be doing, and how much it will cost, by sending them a proforma invoice before you start work with your agreed-upon terms and expectations. This can help prevent misunderstandings that can delay payment.
Detail, details, details
Your construction invoice should be clear and easy-to-read, but don’t be afraid to put in details where needed. You want your client to understand exactly what went into making their construction project a success.
Include a payment due date
A payment due date can help you get paid promptly. It also reinforces your professionalism, as your customers will see you have an established system in place.
Accept a variety of payment methods
It’s always a good idea to let your customers pay in the way that is most convenient for them. Accepting e-Transfers, debit cards, direct bank deposits, and other online methods of payment can help you get paid at regular stages throughout the construction project.