Why construction companies should send professional invoices
Construction is a specialized skill, which requires knowledge and building expertise, as well as knowing the right materials to use. It also can also lead to unsafe structures if not done right. You need an invoice that clearly details your expertise, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike – so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.
Construction requires technical know-how and great customer service, so make sure your invoice looks polished and professional, and reflects positively on your high quality work.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Look through our wide range of beautifully designed construction invoice templates and pick the one that meets your needs
- Download the invoice template you selected in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
- Insert your construction company name, address, phone number, and email address. If you specialize in residential or commercial construction, include it as well
- Add in your construction company logo, website address, and any promotional graphics you like to use
- Insert your client’s name and contact information
- Add on a unique invoice number
- Add the date of the invoice and the payment due date
- To make your invoice easy for your customer to understand, separate your labor costs from materials. Include a detailed list of your construction labor costs, along with descriptions, and the hourly or flat rate. Then add an itemized list of materials, including quantities for each type of material, the unit price, and a total for each type of material used
- Calculate the total, including all applicable taxes, and enter the total
- Include your payment terms, including the methods of payment you accept
- If you like, there’s room to add lines for a personal note or to thank your customer for the business
- Save a copy – and then send it off!
When is the right time to send an invoice to your construction customers?
Construction is a specialized skill, requiring knowledge and building expertise, as well as knowing the right materials to use. It can also lead to unsafe structures if not done right. You need an invoice that clearly details your professionalism, as well as all the associated costs, such as labor, materials, and supplies.
On top of that, no two construction jobs are alike, so your invoice needs to be flexible enough to capture the specific requirements of each job, while being clear and understandable so your customers know exactly what they are paying for.