Invoice & invoicing templates

You love running a small business, but along with great freedom and control comes the responsibility of creating invoices, invoicing clients, getting paid, and every other aspect of your operation. Lessen the burden by getting help with less exciting administrative tasks, like invoicing. Wave has a variety of beautifully designed invoice templates ready to use. Our invoice templates are available in Word, Excel, PDF, Google Docs, and Google Sheets formats. No matter what business you're in, these invoice templates will help eliminate that mountain of invoices so you can spend your time making your business successful.

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Choose the best invoice template for your business

Consulting business

This invoice template is flexible so it can be used to bill all your clients – no matter what their needs. Simply add or subtract lines to describe specific details and services. Your clients will clearly see the work you supplied and the cost.

Freelance business

As a freelancer, your flexibility is an incredible advantage. This invoice template is also supremely flexible so it can be used to bill all your clients, no matter what freelance services you provide. Add or subtract line items to describe the relevant details for any kind of project.

Legal services

Download, customize, and send this invoice to all your clients, no matter what legal work you do for them. It’s easily modified by adding extra lines to fill in all the details, and helps keep the revenue coming in.

Marketing business

Don’t waste your creative energy designing an invoice. Use it for developing amazing marketing strategies instead. This free template can be customized to meet all your invoicing needs for clients in any industry.

Professional business

This invoice template is supremely flexible so it can be used to bill all clients – no matter what services you provide. Add or subtract lines to describe all the details while making an impression with this elegantly designed template.

Alternatives to using invoice templates

An effective and versatile invoice template is just the beginning of what Wave can do for you and your business. Save more valuable time by trying our free, automated invoicing and powerful accounting software.

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Wave replaced about four different things that I was trying to set up for myself. It replaced spreadsheets for tracking payments, invoice templates—even the terms and conditions you can put on the invoice. I love the way it's set up. I love the ease of use. And it's scalable.

Brandon Curkan - The Content Eng

Most of my clients pay with credit card using the secure link that is generated on the Wave invoice. That is a massive time saver and does help to get paid faster. I love this feature.

Estelle Tracy - 37 Chocolates

I can set up a recurring invoice to go out once a month. I literally just send them the link with the invoice and they pay it on the spot. It's painless for clients. It's a win-win and has been amazing.

Will Perkins - CONTINUE

However [clients] want to pay, they just click it. It's a secure portal and my clients are like, this is awesome. Once that's done I get a notification and send them a receipt. That’s it. It’s amazing.

Giancarlo Pawelec - PAWELEC Photo

I wanted my business to look as polished as it could. It helps instill confidence in the client who wants to hire you if they see you have your stuff together. That's what I liked with Wave.

Jasmine Fleming - Freelance Writer

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More free invoice templates in various formats and styles

Professional invoice templates in Google Docs format

If you enjoy storing your documents in the cloud instead of taking up room on your hard drive, a Google Docs invoice template could be the best choice for you. It also gives you the convenience of being able to access your invoices at any time of day or night, and on any computer – as long as you have internet access.

Google Docs also allows you to give other people permission to view documents, so it’s easy to have your accountant or business partner review or add to the invoice, even if they are in another city. On top of all that, these templates are also well-designed and attractive. That’s important, as every touch point with your customers is another opportunity to reinforce your professionalism and outstanding reputation.

Image of google docs invoice template

Invoice templates in Google Sheets format

If you want the convenience of being cloud-based, but also want help calculating your fees, a Google Sheets invoice template fits the bill. Like an Excel spreadsheet, it contains formulas that save you time by automatically figuring out complex calculations. Your clients will be able to rely on accurate, clearly outlined charges.

And just like working with Google Docs, you will be able to access your invoices anywhere you are, and on any device that has internet access. The invoice template is also extremely flexible, so it can capture every detail needed to ensure you get paid properly for the outstanding products and/or services you provide.

Image of google sheets invoice template

Invoice templates in Excel format

If you need to include various fee calculations in your invoices, an Excel invoice template is the ideal choice for you. The format includes automatic formulas, so no need to manually figure out labor costs or management fees. It also adds up subtotals and calculates the correct amounts to add on for taxes.

Our Excel invoice template is also fully customizable. It can capture all the information needed on your invoices to make sure your clients completely understand what they are paying for. The result is a clear, professional invoice that accurately calculates all charges, and creates confidence and trust in your company or personal brand.

Image of excel invoice template

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Invoice templates in Word format

Microsoft Word is the most popular word processing format used today. It’s favored by self-employed professionals in every field because it is intuitive, easy to use, and produces crisp, clear documents. As a result, our Word invoice template is perfect for creating well-organized invoices that include all the details needed for you to get paid for your hard work.

Since our Microsoft Word invoice template is also extremely flexible, it can be tailored to the specific invoicing requirements of each of your clients. In addition, Microsoft Word invoices look great. Sending easy-to-read, well-designed invoices can instill confidence and credibility in your service and expertise, and reflect positively on your reputation.

Image of word invoice template

Invoice templates in PDF format

A PDF invoice has some distinct advantages for your business. Unlike documents produced by other software programs, PDF documents can be viewed on any operating system. That means using a PDF invoice template can help you cut down on potential payment delays, as all your clients will be able to access your professional invoice.

A PDF invoice type can also be easily modified to include all the invoicing details needed for your different clients, while looking attractive and organized. But while the invoice is easy to use and customize, it’s hard to modify after it has been sent, so there’s less chance of your invoice getting inadvertently altered or changed.

Image of PDF invoice template

Invoicing tips from Wave customers

Cameron Roe - NextLaunch Marketing

Turn on automatic payments so you can charge their card on a monthly basis after they complete the first transaction. That keeps the cash flow coming in. You don't have to remind the client to pay their bill, it's automatically charged.

Jake Nyman - Olive Group

Setting up recurring invoicing and not having to send individual emails each month saves dozens of hours a year on it's own! Let recurring invoices be part of your business.

Tatiyanna Williams-Britton - Tru Creates

I have a very step-by-step process in terms of working with clients. Wave is one of the first steps in terms of sending an estimate so they can see exactly what's included and how much it's gonna cost. And then once they agree to it, turning that estimate into an invoice, sending it to them, getting the deposit, all of that. I'm very transparent with what I'm doing as well.

Matt Guarrasi - Spectrelight

I use the sending feature which is really great for letting people know how much they owe and giving that light, gentle reminder to finish paying it off. As well, you can attach a receipt to your expenses, which makes it simple for small businesses to keep track so they can write it off for their taxes.

Chlonda Claude - Children's facilitator

I suggest small business owners use automated invoicing. As a small business owner you often don't have a large staff to do things for you, and automating activities can save a lot of time. It can also reduce the number of things that get missed on your to-do list.

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Why is it important to create and send professional invoices?

As a business owner or self-employed professional, you don’t have the backing of a large company to ensure you get paid properly and on time for your work. That means you need easy-to-use, flexible, detailed invoices that clearly and completely include all the details (e.g. invoice number, individual line items, due date, contact information, payment terms, sales tax, business name, etc.) needed for you to get paid for the services or products you have provided.

On top of that, you need to ensure your invoices look polished and professional to build up credibility and trust in your business.

There are advantages to running a small business, like lower overhead and personalized service, but you still need your customers to recognize your expertise. Get paid on time, every time by using professional invoicing software like Wave.

Illustration of person putting together puzzle

When is the right time to send an invoice to your clients?

Depending on the business you're in and the products and services you provide, the right time to create and send your invoice can vary. If you are a business owner who sells products, you’ll give the invoice to your customer at the time of purchase. If you provide services, you might want to give your invoice to the customer using professional service invoices when the job is completed.

Since you are self-employed, you need to keep the revenue flowing. If you are providing services over a long period of time, you can customize your invoice template to bill for a percentage of the payment up front, with the remainder being paid upon completion, or send in bi-weekly or monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Consider working with an automated invoice software as there are a number of advantages of using it over invoice templates (e.g. recurring invoices, customer reminders, sample invoices, professionally designed, etc.). You can click the save button within the app to save your work at any time.

You could also explore our easy-to-use, free invoice generator to slightly automate the process of creating new invoices.

Customized templates for specific occupations

Wave has a wide range of invoice templates & template formats designed for specific occupations. These templates have all the details you need to properly invoice your customers and make sure you get paid on time for your expertise.

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Free Invoice Template vs. Wave Invoicing Software

Wave
Free Invoice Template
Price
FREE
FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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