Word invoice template

It takes a lot of time and hard work to run your own business or to be self-employed – so make sure you are paid properly and promptly for all you do with an easy-to-use invoice template. Let Wave give you some help with the administrative side of running your business with one of our fully customizable, professional Word invoice templates. And for easy reference, we also provided you with Excel, Google Docs and Google Sheets options. Spend the time you save wowing your customers instead of being buried in paperwork.

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Choose the best invoice template for your business

Freelance

This Word invoice template can be easily customized to your specific freelance business needs. Quick and easy to use, just add or subtract lines to describe all the payment details while making an impression with this stylish template.

Professional

Don’t waste your talents trying to design an invoice. Use your time delivering expert services to your valued clients instead. This free Word invoice template has a professional layout and can be customized to meet all your invoicing needs.

Small business owner

Download, customize, and use this Word invoice template for all your customers, no matter what type of products or services you offer. It can be easily modified by adding extra lines to fill in all the information needed to complete a sale.

Technical

Are you a pro at using technology to make your client’s businesses run more efficiently? Make your business run more efficiently as well by using this free Word invoice template to make sure you are compensated for your specialized knowledge and skill.

Consultant

Your clients look to you for guidance on how to improve their business or personal lives. Ensure you charge properly for your valuable services by downloading, customizing, and sending this Word invoice to all your clients.

Alternatives to using an invoice template for Word

Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

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Why self-employed people should send professional invoices

Illustration of invoice being sent

Microsoft Word is the word processing format most people know and love. It’s intuitive and easy to use, so it’s the perfect choice for creating clear, organized invoices that include all the details needed for customers to understand what they are being charged for.

Besides being flexible, Word invoices also look polished and professional.

Sending organized, well-designed invoices can instill confidence and credibility in the products and services you provide, and reflect positively on your hard-earned reputation. Explore sending invoices in other formats as well - Excel and Google Sheet invoice templates are extremely flexible and allow for more advanced calculations.

What should be included on a Word invoice for professionals in any field?

Follow these quick steps to make sure your Word invoice looks great and includes all the information you need to get paid promptly and properly for your expert work.

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  • Look through our wide range of Word invoice templates available in different designs and colors
  • Download the Word invoice template in the style you like best. It’s fast, it’s easy, and it’s absolutely free!
  • Add in your business name and all your contact information. If you provide unique specialty services – mention it here
  • Insert your amazing logo, your business website address, and any professional qualifications or certifications that are important to your customers
  • Enter your client’s name and all their contact information
  • Generate a unique invoice number and add it to the Word template
  • Include the date of the invoice, and your payment due date
  • List the products you’ve supplied, or the services you’ve provided. A Word invoice template makes it easy to add lines for quantities, hours worked, and prices and fees. Simply add or remove lines to customize the invoice format to meet your billing needs for each particular client
  • If you are including a discount for a high volume of work, or to encourage more business, add a line explaining the discount so your client knows they are getting a wonderful deal for your products or services
  • Calculate the total price, including applicable tax, and enter the total at the bottom
  • Include your payment terms, including all methods of payment you accept
  • To stand apart from the crowd, add a personal line at the end of the invoice to thank your customer for the business, or to mention how much you enjoyed working with them.
  • Save the invoice if you are using an invoice software – and send it off!

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When is the right time to send an invoice to your clients?

The right time to send an invoice varies with the job and the client. Some freelance professionals wait to send an invoice at the end of a job or project, and many small businesses invoice at the time of purchase.

Your Word invoice template is flexible, so if your services have been retained over a long period of time, you can invoice for a percentage of the estimated cost up front, with the remainder on completion, or you could send in bi-weekly or monthly invoices.

Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Handy invoice tips that are perfect for any business

Don’t be shy about following up

If a payment is late, don’t delay on following up. Your invoice may have been misplaced, or sent to the wrong person. Get your payment back on track before you experience even more of a delay.

Add some self-promotion

A Word invoice is perfect for adding in a line or two about an upcoming product or service you think your customer might be interested in. You could also include a coupon for a discount the next time they do business with you.

Include a timesheet

If you charge an hourly rate, keep an up-to-date timesheet of your billable hours and attach it to your invoice. Your client can instantly see the amount of work you have put in and need to be compensated for.

Shorten your payment terms

We live in an increasingly automated world, and people are accustomed to paying instantly for products and services, so you might want to consider shortening your payment terms. You could even offer a discount for early payment. It turns out that even a small percentage off the total bill can convince clients to get their payment in faster.

Free Invoice Template vs. Wave Invoicing Software

Wave
Free Invoice Template
Price
FREE
FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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