Invoice templates / Photography invoice template

Photography invoice template

As a photographer you have an eye for visual storytelling – so why waste your talent on figuring out how to invoice your clients? Save time and effort by getting a little help with the administrative side of running a photography business with our great selection of invoice templates designed especially for photographers. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these beautifully designed invoices will help you keep your eye on your subject – instead of on your invoices.

Choose the best invoice template for your photography business

Freelance

Whether the world is your oyster as a photojournalist, or you specialize in a particular industry or niche – this invoice template allows you to bill for all your hard work and expenses. It’s polished and professional for fast, accurate payment.
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Google Docs
Google Sheets

Corporate and advertising

Don’t waste your energy on invoicing. Focus on creating amazing images for your corporate and advertising clients instead. This free template makes an impact on its own by helping you get paid properly for your work.
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Download Excel
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Google Docs
Google Sheets

Weddings

Download, customize, and send this invoice to all your wedding clients. You’ve helped them capture their special day – so make sure you capture your hours, number of proofs, and other costs through this easy-to-use, free invoice template.
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Download Excel
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Google Docs
Google Sheets

Event photography

Whether you are charging a flat fee or an hourly rate to cover that big conference, speaking engagement, or bar mitzvah, this invoice template has you covered. And don’t forget those miscellaneous expenses – like travel, parking, and a snack!
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Download Excel
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Google Docs
Google Sheets

Portraits

You know how to shoot your subjects in the best light – so use this invoice template to shine the light on your talent and skill. Add or subtract lines to list all the details that go into creating a great portrait so you get the compensation you deserve.
Download Word Doc
Download Excel
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Google Docs
Google Sheets

Alternatives to using photography invoice templates

Make your photography business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

Why photographers should send professional invoices

As a photographer you are an artist and a skilled technician. It’s a unique combination that you deserve to be paid well for – so make it easy for your clients to understand what they are paying for when you capture those incredible moments for them.

Anyone can take a photo on their mobile device, but you bring images to life in a truly magical way. So while your invoice needs to be simple enough to understand, it must accurately detail the skill and technique that goes into creating those one-of-a-kind images.

Your invoices should look as good as your work. They need to be clear and professional – but also well-designed. Every touch point with your clients should reflect your outstanding ability as an artist.

What should be included on an invoice for photographers

Make sure you are paid properly for all that goes into your great photography with a fully customized template that can be easily tailored to different photography assignments. Just follow these quick steps.

  • Browse through our wide range of templates in different designs and colors, and select the one you like
  • Download the free invoice template in the format you want to use, such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Add in your business name and contact information – this is important for getting paid, but also so they know how to contact you for future work!
  • Insert your logo
  • Add in your client’s name and contact information
  • Create a unique invoice number and add it to the template
  • Add the date of the invoice and the payment due date
  • Add lines for additional information or take lines out. Customize the format to make sure your client understands how much work was involved by including detailed descriptions of your services and the contract work done
  • If you are including a discount for a regular client, or a special event, add a line explaining the discount so your client knows they are receiving a great deal
  • List all photography services provided and descriptions of each, along with your hourly rate or flat rate
  • Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • It’s a great idea to add a personal line at the end – such as a thank you, or a note about how much you enjoyed working on the project
  • Save a copy – and send the invoice off to your client!

Ready to send out professional invoices?

When is the right time to send an invoice to your photography clients?

Some photographers ask for payment upon completion of a project. To make sure you are paid as soon as possible, it’s a good idea to send your invoice along with the final images. That way your client can see exactly what they are paying for.

But some photographers request partial or even full payment up front. This isn’t unreasonable as you are running your own business and have a lot of technical equipment to maintain and materials to buy. If a project spans a long period of time, you can ask for a percentage of the estimated cost up front, with the remainder upon completion, or you could send monthly invoices.

Whatever payment cadence you choose, make sure to reflect that on each invoice, and clarify what portion of the final “cost” has been paid to date.

Invoicing tips for professional photographers

You are taking snapshots of life – so make sure your invoice is an accurate snapshot of all the work you’ve done.

Travel costs

If you have had to travel for a photo session, make sure you include all your travel costs in your invoice. Whether you are billing by the hour or mile for your travel, make sure it is clearly indicated. Include all other travel related costs such as hotels and food, and attach your receipts.

Other expenses

If you incur expenses on-site at a photography assignment, include an expense report along with the applicable receipts when you send in your invoice. Make sure there’s room on the report to explain exactly what the expense was for so clients know why they are being billed.

Licensing information

If the work you’ve done involves licensing of your images, include all the pertinent information on your invoice and mention that they can refer to your contract for more information. This reminds the client of any requirements on how they can use the photos and allows you to manage your rights to those photos.

Always include a ‘payment due’ date

Encourage on-time payment with a clear indication of when you expect payment.

Make sure your contact info is correct

You want to make it as easy as possible for your clients to pay you. You also want them to be able to get in touch with you for future work. Place your contact information in a prominent position on your invoice.

Accept a variety of payment methods

Technology has changed how we pay for goods and services. Make it convenient for clients to pay you promptly by including options such as e-Transfers and other online payment methods.

Free Invoice Template vs. Wave Invoicing Software

Make your photography business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template