Business invoice template

You are a business professional who delivers great service. This means you spend your time making sure you meet your client’s needs, so don’t spend lots of time on administrative tasks like invoicing. You need to get paid for your expertise, so why not get a little help with running your business by using one of our easy-to-use, fully customizable professional invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets? Spend your time and effort on your clients – not on burdensome paperwork like invoicing.

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Choose the best invoice template for your business

Business professional

This invoice template is fully customizable so it can be used to bill all your clients – no matter what business you are in. Add or subtract lines to describe all the details while making an impression with this attractive template.

This invoice template is fully customizable so it can be used to bill all your clients – no matter what business you are in. Add or subtract lines to describe all the details while making an impression with this attractive invoice template for your professional services.

Small business

Don’t waste your energy designing an invoice. Use your time and effort drumming up business. This free template can be easily customized to meet all your small business invoicing needs.

Don’t waste your energy designing an invoice for your small business. Use your time and effort drumming up business. This free template can be easily customized to meet all your small business invoicing needs.

Freelancer

Download, customize, and send this invoice to all your freelance clients. It can be modified to bill for any business service or product, and for any time period, with extra lines to fill in special requirements requested by the client.

Download, customize, and send this freelance invoice to all your clients. It can be modified to bill for any business service or product, and for any time period, with extra lines to fill in special requirements requested by the client.

Consulting services

If you help clients make their businesses more efficient and profitable – do the same for your business by using this free invoice template. Save time with an organized, clear invoice that lets clients know exactly what they are paying for.

If you help clients make their businesses more efficient and profitable, do the same for your business by using this free consulting invoice template. Save time with an organized, clear invoice that lets clients know exactly what they are paying for.

Self-employed

Are you a pro in your field who works hard to make their client’s lives easier? Capture the costs for all your hard work with this free business invoice template – and make sure you are compensated for your unique business knowledge and skill.

Alternatives to using business invoice templates

Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why business professionals should send professional invoices

Illustration of invoice being sent

As a business professional, you bring experience, skill, and knowledge to everything you do. Make sure you create clear, itemized invoices that include all the important details so your clients understand exactly what you are charging for, as well as the advantage of working with you.

You want them to retain your business services again, as well as refer you to their colleagues, so instill confidence and trust in the business services you provide by sending sophisticated, well-designed invoices.

You reliably deliver expert services – make sure your invoices reflect your skill and professionalism.

How to fill out your business invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for business professionals?

You have valuable business experience, knowledge, and expertise. Make sure you send out an invoice that reflects the great service you provide to your clients by following these invoicing steps.

Start sending free invoices today
  • Browse through our wide range of business invoice templates in different designs and colors, and pick the one you like in the format you use – such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the invoice template. It’s free!
  • Add your business name and contact information. If you provide specialized business services, make sure you mention it here where your clients will take notice
  • Insert your business logo, website address, and any professional designations or qualifications you may have
  • Add in your client’s name and contact information
  • Insert a unique invoice number and add it to the template
  • Include the date of the invoice and/or the dates the work was started and competed, and the payment due date
  • List the work you’ve done or services provided, and the price based on your hourly or flat rate
  • Add lines to meet your billing needs for that particular business client
  • If you are including a discount for a high volume of work, add a line explaining the discount so your client knows they are getting a great price for your business expertise
  • Calculate the total price of the project, including applicable tax, and enter the total at the bottom
  • Include your payment terms, including your accepted payment methods
  • Add a personal line at the end, such as a thank you, or to tell your client how much you enjoyed working with them. It could lead to more work and some valuable referrals!
  • Save the invoice – and send it off!

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When is the right time to send an invoice to your business clients?

The right time to send an invoice varies with the type of business you are in. Some business professionals wait to send an invoice at the end of a job or project.

As an independent business owner, you need to keep the revenue coming in; if you are invoicing for your work on a complicated project, or a job that will take several months, invoice for a percentage of the estimated cost up front, with the remainder being paid upon completion. If you have been retained for an extended period of time, discuss the option of invoicing monthly, or at certain significant milestones in the project.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Handy invoicing tips for business professionals

Include professional recommendations

Include a few lines to describe any future business services you think would be helpful for your client. It lets them know you are thinking about their best interests and are providing them with your expert knowledge. If you write a business blog, include a link, as well as links to other articles you think would be of interest to them. This lets your clients know you understand their business.

Accept a variety of payment methods

Make it easy for your customers to do business with you by accepting as many payment options as you can, especially fast and convenient electronic methods such as e-Transfers, debit cards, and online payments.

Add a timesheet

If you charge an hourly rate for your business services, keep an up-to-date timesheet to accurately track your billable hours. Include your timesheet as an attachment to your invoice so your client can see the amount of work you need to be compensated for.

Keep a record of your work with numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. You can also assign a job code if your business services for that client are going to be spread out over a long period of time and involve several invoices.

Free Invoice Template vs. Wave Invoicing Software

Wave
Free Invoice Template
Price
FREE
FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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