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Why logo designers should send professional invoices
As a logo designer you need to invoice your clients for your creative development work, as well as the skill you use to meet the technical requirements of their logo. A lot of times you don't work alone and instead collaborate with graphic designers, web developer and web designers.
That means you need to reflect your specialized service in a way your clients will understand, while still accurately detailing the scope of the logo work you have done.
A well-designed, clear invoice also reflects on your image as a designer – and reinforces your own reputation and brand.
- Look through our great variety of attractive invoice templates in different designs and colors, and pick the one you like best in the format you want – Word, Excel, PDF, Google Docs, or Google Sheets
- Download the free invoice template
- Add your business name and contact information
- Insert your own beautifully-designed logo and any other of your original business graphics
- Put in your client’s name and contact information
- Create a unique invoice number and add it on
- Add the date of the invoice and the payment due date
- Outline the details of the logo development work you have provided, as well as any other design services, with either your hourly or flat rates for each service
- You can easily add lines for additional information, or take lines out. The invoice can be customized to meet your exact needs
- If you are including a discount for a regular agency or corporate client, or as an incentive to a first-time client to generate more work – add a line explaining the discount so your client knows they are getting a great rate for your specialized talent
- Calculate the total price for the logo design, including applicable tax, and list the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept
- It’s always a good business practice to add a special line at the end. Thank the client for their business, or share a personal note about how much you enjoyed working on their logo
- Save the invoice for your records – then send it off to your client!
When is the right time to send an invoice to your logo design clients
Some logo designers ask for payment upon final approval of the logo design. If you do this, make sure you are paid as soon as possible by sending your invoice along with the final design.
But sometimes logo development can span a long period of time, especially if the client is using focus groups for feedback, or if many people need to approve the design.
You need to keep revenue coming in, so if the project is going to take several weeks, or even months, to complete – you have options. You can ask for a percentage of the estimated cost up front, with the remainder upon completion, or you could send in regular, monthly invoices.
Whatever payment method you choose, make sure it is clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Quick invoicing tips for logo design professionals
Always include a ‘payment due’ date
Encourage on-time payment with a firm indication of when you expect payment, without sounding too aggressive.
Send your invoice to your client contact
If you are doing logo development for a large company, always add an “Attention to:” line on your invoice so it is sent to the right contact. You don’t want your invoice ending up in the wrong hands and causing avoidable delays.
Make sure your contact info is correct and accessible
Make it as easy as possible for your clients to pay you. Your up-to-date contact information should be the first thing they see at the top of your invoice (along with your distinctive logo – of course!)
Keep a record of your work with numbered invoices
It’s not hard to do, and numbered invoices will help you keep track of how much money is coming into your logo design business so you can manage your finances. It also adds to your professionalism by having an organized system in place.
If you can – accept a variety of payment methods
Another way to make it easy to get paid is by offering several payment options. Look into e-Transfers, debit card payments, and direct deposits. Your clients will appreciate the flexibility, and you can get that revenue coming in as quickly as possible.