Freelance design invoice template

Whether you are an interior designer, graphic designer, or web designer, you use your talents to make the world a more beautiful place – so why not get a little help with the administrative tasks needed to run your freelance design business, like effective invoicing? We have a variety of attractive invoice templates ready for you to use in Word, Excel, PDF, Google Docs, and Google Sheets so you can spend your time on what you were born to do – create great designs.

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Choose the best invoice template for your freelance design business

Graphic design

Don’t waste your creative energy designing an invoice. Use it for amazing graphic design work instead. This free template can be customized for all your clients so you are properly compensated for your hard work and expertise.

Website design

You know how to design an engaging and effective website – but you may not have the same expertise when it comes to invoicing for your work. Make invoicing simple with this easy-to-use, beautifully designed invoice template.

Interior design

Whether you are providing your expert interior design services at a private residence, or a company head office – you capture exactly what your client wants. Now capture all the details to get paid for your great work with this free invoice template.

Fashion design

Download, customize, and send this invoice to all your clients. Add lines to charge for studying trends, sketching designs, selecting fabric, creating prototypes, and more. Your invoice will always be the perfect fit!

Logo and branding

Your clients rely on you to create logos that capture the essence of their company or event. You can rely on this free invoice template to include all the details of your great work so you are paid promptly and properly for your expertise.

Alternatives to using freelance design invoice templates

Make your freelance design business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why freelance designers should send professional invoices

Illustration of invoice being sent

As a freelance designer, invoicing is not simple. You provide a special combination of technical skills and creativity. On top of that, each client has different requirements and desires.

So while you need to make your invoice simple enough to understand, it must accurately detail the scope and expertise of your design work. And since every touch point with your client reflects on your talent – your invoice should be as well-designed as the work you provide!

What should be included on an invoice for freelance designers?

You know the impact of great design. Now make sure your invoice has the right impact by following these quick steps so you are paid properly and on time.

Start sending free invoices today
  • Look through our wide selection of elegant templates in different designs and colors, and pick the one you like in the format you use – Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the FREE invoice template
  • Add your freelance design business name and contact information
  • Insert your gorgeous logo and any other amazing design graphics that show off your talent
  • Insert your client’s name and contact information
  • Create a unique invoice number and add it to the template, as well as a job number, if needed
  • Insert the invoice date and payment due date
  • List all the design work you have provided for your client, and the price for each deliverable based on your hourly or flat rate. Make sure your client understands how much work was involved by including descriptions
  • Add lines for additional information or take lines out – you can customize the format to meet your exact invoicing needs for each client
  • If you are including a discount for an ongoing, regular client, make sure you add a line or two explaining the discount so your client knows they are getting a great deal for your design services
  • Calculate the total price of the project, including applicable tax, and enter the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • If you like, you can add lines for a personal note, such as thanking the client for their business, or asking them to email you with any comments on your work that you can post on your website. Client testimonials are a great way to increase business!
  • Save the invoice for your records, and send it to your client!

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When is the right time to send a freelance design invoice to your clients?

The time to send an invoice really depends on what kind of freelance design you do, and how long, or complex the design process is. If you are working on a relatively small project, usually payment is received upon completion.

To make sure you are paid as soon as possible, it’s a good idea to send your invoice along with the finished product. That way your client can see exactly what they are paying for. If your design process spans a longer period of time, you have options.

You can ask for a percentage of the estimated cost up front, with the remainder upon completion, or you could send in monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Quick invoicing tips for freelance designers

Always include a ‘payment due’ date

Include a clear indication of when you expect payment without sounding too aggressive – it really can encourage on-time payment!

Send your invoice to your client contact

If you are doing a freelance design project for a large company or organization, make sure you add an “Attention to:” line on your invoice so it is sent to the right contact person. Don’t let a misdirected invoice get in the way of you being paid in a timely manner for your hard work.

Keep a record of your work with numbered invoices

This will help you keep track of how much money is coming in, and shows clients you have an organized system in place. You might also consider giving large freelance design projects a job code if it is going to be spread out over a long period of time, or involve several invoices. A job number will keep track of all the invoices you have going out for that particular design project, or client.

If you can – accept a variety of payment methods

Make it as easy and convenient as possible to get paid by accepting several payment methods. E-Transfers, debit cards, and other online payment options will help keep your revenue coming in!

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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