Freelance design invoice template
Whether you are an interior designer, graphic designer, or web designer, you use your talents to make the world a more beautiful place – so why not get a little help with the administrative tasks needed to run your freelance design business, like effective invoicing? We have a variety of attractive invoice templates ready for you to use in Word, Excel, PDF, Google Docs, and Google Sheets so you can spend your time on what you were born to do – create great designs.
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Choose the best invoice template for your freelance design business
Graphic design
Don’t waste your creative energy designing an invoice. Use it for amazing graphic design work instead. This free template can be customized for all your clients so you are properly compensated for your hard work and expertise.
Don’t waste your creative energy designing an invoice. Use it for your client projects instead. Our free graphic design invoice template can be customized for all your clients so you are properly compensated for your hard work and expertise.
Website design
You know how to design an engaging and effective website – but you may not have the same expertise when it comes to invoicing for your work. Make invoicing simple with this easy-to-use, beautifully designed invoice template.
You know how to design an engaging and effective website, but you shouldn't need to waste time making an invoice. Make charging clients simple with this easy-to-use web design invoice template.
Interior design
Whether you are providing your expert interior design services at a private residence, or a company head office – you capture exactly what your client wants. Now capture all the details to get paid for your great work with this free invoice template.
Whether you are providing your design expertise for a client's home or a company's head office – you capture exactly what your client wants. Now capture all the details to get paid for your great work with this free invoice template for interior designers.
Fashion design
Download, customize, and send this invoice to all your clients. Add lines to charge for studying trends, sketching designs, selecting fabric, creating prototypes, and more. Your invoice will always be the perfect fit!
Logo and branding
Your clients rely on you to create logos that capture the essence of their company or event. You can rely on this free invoice template to include all the details of your great work so you are paid promptly and properly for your expertise.
Your clients rely on you to create logos that capture the essence of their company or event. You can rely on this free logo design invoice template to include all the details of your great work so you are paid promptly and properly for your expertise.
Alternatives to using freelance design invoice templates
Make your freelance design business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.
Why freelance designers should send professional invoices
As a freelance designer, invoicing is not simple. You provide a special combination of technical skills and creativity. On top of that, each client has different requirements and desires.
So while you need to make your invoice simple enough to understand, it must accurately detail the scope and expertise of your design work. And since every touch point with your client reflects on your talent – your invoice should be as well-designed as the work you provide!
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for freelance designers?
You know the impact of great design. Now make sure your invoice has the right impact by following these quick steps so you are paid properly and on time.
- Look through our wide selection of elegant templates in different designs and colors, and pick the one you like in the format you use – Word, Excel, PDF, Google Docs, or Google Sheets
- Download the FREE invoice template
- Add your freelance design business name and contact information
- Insert your gorgeous logo and any other amazing design graphics that show off your talent
- Insert your client’s name and contact information
- Create a unique invoice number and add it to the template, as well as a job number, if needed
- Insert the invoice date and payment due date
- List all the design work you have provided for your client, and the price for each deliverable based on your hourly or flat rate. Make sure your client understands how much work was involved by including descriptions
- Add lines for additional information or take lines out – you can customize the format to meet your exact invoicing needs for each client
- If you are including a discount for an ongoing, regular client, make sure you add a line or two explaining the discount so your client knows they are getting a great deal for your design services
- Calculate the total price of the project, including applicable tax, and enter the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept
- If you like, you can add lines for a personal note, such as thanking the client for their business, or asking them to email you with any comments on your work that you can post on your website. Client testimonials are a great way to increase business!
- Save the invoice for your records, and send it to your client!
When is the right time to send a freelance design invoice to your clients?
The time to send an invoice really depends on what kind of freelance design you do, and how long, or complex the design process is. If you are working on a relatively small project, usually payment is received upon completion.
To make sure you are paid as soon as possible, it’s a good idea to send your invoice along with the finished product. That way your client can see exactly what they are paying for. If your design process spans a longer period of time, you have options.
You can ask for a percentage of the estimated cost up front, with the remainder upon completion, or you could send in monthly invoices.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Quick invoicing tips for freelance designers
Always include a ‘payment due’ date
Send your invoice to your client contact
Keep a record of your work with numbered invoices
If you can – accept a variety of payment methods
Free Invoice Template vs. Wave Invoicing Software
