Why interior designers should send professional invoices
You have the technical knowledge, design flair, and attention to detail needed to create magnificent interior spaces for your clients.
You need a truly flexible invoice that clearly outlines the research, consulting, and expertise you put into each individual project, as well as all the required supplies, labor, furniture, and accessories to be charged to the client.
On top of that, your invoice should be as beautiful as the interior design you provide. Every touch point with the client is a chance to reinforce your design aesthetic, and add to your stellar reputation.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Browse through our selection of beautifully crafted interior design invoice templates and pick the one that matches your great sense of design
- Download the invoice template in the format you prefer to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s EASY and it’s FREE!
- Add on your interior design business name, address, phone number, and email address. If you offer specialty interior design services, such as corporate or retail interior design, mention it here
- Put in your beautifully designed interior design company logo and your website address. You can also add in some other lovely graphics
- Insert your customer’s name and their up-to-date contact information. This is critical as you don’t want to send your invoice to the wrong address and delay payment
- Generate a unique invoice number
- Add on the date of the invoice, and the payment due date
- Include a detailed list of your interior design services, as well as descriptions of each, and the rate you charge
- Include a list of supplies, furniture, and other items, as well as labor costs for people you hire, to be charged directly to the customer, with descriptions and costs for each
- This template can be tailored to make sure you cover all the services you have provided. You can also add lines to mention any policies or guarantees
- If you are including a discount for a regular client, add a line explaining the discount so they know they are receiving a special price for your outstanding expertise
- Add up the total price, including all applicable taxes, and enter the total
- Include your payment terms, including methods of payment
- It’s always a good idea to add a personal note to thank your clients for the opportunity to work with them
- Save a copy for your records – and give a copy to your client
When is the right time to send an invoice to your interior design customers?
For a small job or design consultation, you may decide to invoice upon completion, but most of your work usually spans a longer period of time and involves other craftspeople and service providers.
Many interior designers ask for a percentage of the cost up front, with the remainder when the project is finished. Whatever payment method you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
To make sure there is no misunderstanding about the scope of your services, you can send your customer an estimate or a proforma invoice before you start work.
Invoicing tips for interior designers
You are a design expert, and your clients value your advice. Take the time to add a few lines to describe any other interior design touches you think your client might like in the future. It shows you are thinking about their best interests and would love to continue working with them.
Include a payment due date
A payment due date can help you get paid promptly. It also reinforces your image as a professional.
Accept a variety of payment methods
The world has changed and the way we pay for goods and services has changed along with it, so if you haven’t already, start accepting some of the more convenient payment methods available, such as e-Transfers and direct bank deposits.
Send a proforma invoice before you start
Make sure your clients know exactly how much your interior design expertise will cost. Send them a proforma invoice before you start, detailing all the costs, including estimates for materials, labor, and specialty services. It can help prevent any misunderstandings that can delay your payment after the project is completed.