Electronic invoice template

Whether you are an e-commerce retailer who does all their business online, or a freelancer who emails their invoices to clients – you probably don’t have time to design and create a separate electronic invoice for every customer. That’s where Wave comes in! We have a great selection of clear and elegant electronic invoice templates available in Word, Excel, PDF, Google Docs, and Google Sheets. These templates will make invoicing your clients fast and easy, so you can get paid faster too!

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Choose the best electronic invoice template for your business

E-commerce

No matter what e-commerce business you are in – from online shopping, to booking and paying for services online – this free electronic invoice template is for you. It’s fully customizable, so just add or subtract lines to include all the details.

No matter what business you run – from online shopping, to booking and paying for services online – this free e-commerce invoice template is for you. It’s fully customizable, so just add or subtract lines to include all the details.

Online shopping

You have an outstanding selection of merchandise, fast delivery, and a great return policy – no need to be good at invoicing too. This electronic invoice template is the solution you need for faster invoicing and payment.

Freelance

Download, customize, and email this invoice to all your clients. This electronic invoice template can be modified for any freelance service, while helping you get paid faster. It’s also better for the environment as no paper is used.

Download, customize, and email this freelance invoice to all your clients. This electronic invoice template can be modified for any service, while helping you get paid faster. It’s also better for the environment as no paper is used.

Environmentally conscious

If you pride yourself on running a green business, use this electronic invoice template to cut down on the amount of paper you use. Running a sustainable, environmentally friendly business is a competitive advantage that can win over customers.

Small business

If you sell your goods or services online, or if you email invoices to your clients instead of printing them out – this easy-to-use electronic invoice template will make it fast and easy for customers to receive your invoices and pay you on time.

If you sell your goods or services online, or if you email invoices to your clients instead of printing them out – this customizable invoice for your small business will make it fast and easy to bill your customers online and get paid on time.

Alternatives to using electronic invoice templates

Make your business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

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Why you should use electronic invoice templates

Illustration of invoice being sent

More and more people are buying goods and services online, and they are demanding a smooth and efficient invoicing process. Even if you operate out of a bricks and mortar store, many customers like the convenience of receiving their invoices by email.

Make sure your electronic invoices have all the information customers need to understand exactly what they are paying for, as well as all the details to ensure you receive fast and accurate payment.

Your electronic invoices should also look as polished and sophisticated as your great products or services, and add to your outstanding reputation. Make sure to create your invoices in either Excel, Word, Google Docs or Google Sheets formats.

How to fill out your electronic invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an electronic invoice for your business?

Make your electronic invoices look as professional as the products and services you provide, and help you get paid faster, by following these steps!

Start sending free invoices today
  • Look through the wide variety of electronic invoice templates we offer in several elegant designs and colors
  • Download the template you like in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets. It’s fast and it’s free!
  • Add in your business name, phone number, email address, and other contact information
  • Apply your logo, a link to your website, and any other professional graphics that highlight your brand
  • Insert your client’s name and up-to-date contact information
  • Generate a unique invoice number and add it on
  • Insert the invoice date and the payment due date
  • List all the products and/or services you have provided, along with descriptions and the cost for each
  • Add any extra charges, such as for delivery. You can customize the format by adding or subtracting lines to meet your specific invoicing needs
  • If you are including a special discount, add a line explaining the reason for the discount so your client knows you are giving them a great deal
  • Calculate the total price of the goods and services, including applicable tax, and enter the total at the bottom
  • Include payment terms, highlighting all the electronic payment methods you accept
  • Add a personal line at the end to thank your customer for their business and to say you hope you can do business with them again soon
  • Save a copy – and email the invoice

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When is the right time to send an electronic invoice to your customers?

An electronic invoice gives you the flexibility to email invoices to your customers at any time. If you operate an e-commerce business, purchases are usually paid for at the time of ordering. If you are a freelancer, you might want to charge for a portion of your fee at the start of a project, with the remainder due after you have completed the project.

If the project will span several weeks, or even months, you can email bi-weekly or monthly invoices. Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Electronic invoicing tips

Keep in touch with your customers

You are already using their email address for electronic invoices, so ask if you can periodically email your customers with exciting updates on products or services. It will let them know you want them to become long-term customers, and you don’t want them to miss out on anything new you will be offering.

Add a little promotion

While your invoice needs to clear and well organized, there is also room to promote your business. Add a line in about a related product or service with a link to it on your website, or include a link to your e-newsletters or blogs. You could also include a coupon code for a discount on their next online purchase.

Keep a numbered record

Know how much money you have coming in to your business with a numbered invoicing system on your electronic invoices.

Accept a variety of payment methods

You have sent your client an electronic invoice, so make sure you accept the most up-to-date electronic payment technologies, such as e-Transfers, Interact, credit cards, and PayPal. Make it even easier for customers to decide to work with you by making it easy for them to pay!

Free Invoice Template vs. Wave Invoicing Software

Wave
Free Invoice Template
Price
FREE
FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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