Invoice templates / Retainer invoice template

Retainer invoice template

You are an expert who supplies a specialized service on retainer to your clients – that doesn’t mean you have to be an expert in the time-consuming, day-to-day administrative tasks, such as invoicing. We have a wide variety of beautifully designed, customizable retainer invoice templates to make sure you are paid upfront and in regular intervals for the goods or services you provide. Our invoice templates are available in Word, Excel, PDF, Google Docs, and Google Sheets, and have lots of room for all the details your retainer services include.

Choose the best invoice template for your retainer clients

Retainer

You can download, customize, and send this invoice to all your retainer clients – no matter what services you provide, or industry you work in. It’s also easily modified to be sent out regularly for any time period.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Small business

This invoice template is flexible so it can be used to bill your clients a regular monthly fee in exchange for your expert service. Simply add or subtract lines to describe all the details. Your clients will clearly see the services you supply each month.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Freelancer

Your clients rely on your ongoing services – so rely on this free retainer invoice template to make sure you are paid properly for being available to your clients. You’ll also save time and keep the income flowing with this easy-to-use template.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Lawyers

Don’t waste your energy creating a new invoice for all the clients that hire you on retainer. Use your time delivering ongoing legal advice instead – with this free, easy-to-use, fully customizable template.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Consultant

When you are hired on retainer to help clients make efficiencies and improvements in their businesses, do the same for yourself by downloading this free invoice template. It’s easily tailored to fit your ongoing consulting services.
Download Word Doc
Download Excel
Download PDF
Google Docs
Google Sheets

Alternatives to using retainer invoice templates

Make working on retainer a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

Why professionals should send retainer invoices

You provide services or goods that your clients need on an ongoing basis. Each client has different needs and requirements, so make sure you are being paid properly for all you provide. You need to clearly outline the work you will do during each time period, along with the associated fees or prices.

You also need to include additional charges if the workload goes beyond the agreed upon amount. Easy-to-understand, great-looking MS Office invoices also reinforce your reputation as a trusted professional – and can lead to continued retainer relationships!

What should be included on an invoice for your retainer clients

If you ask for fees ahead of time, a clear, well-organized invoice will ensure you are paid quickly and properly for your goods or services. Just follow these steps.

  • Look through our selection of free retainer invoice templates in different designs and colors, and pick the invoice that fits your retainer services
  • Download the free invoice template in the format you prefer, such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Insert your business name, phone number, email address, and the type of retainer services you are providing
  • Add in a logo, and a website address, if you have one
  • Next, add in your retainer client’s name and current contact information
  • Add a unique invoice number. If you assign a job number to your clients, add it here too
  • Put in the invoice date, and the time period for your retainer services
  • List your retainer services and the costs. Include a description of each service and specify whether you are charging an hourly or flat rate
  • List any materials or miscellaneous costs – and specify if the costs are included in your retainer fee, or to be billed to your client
  • Add or subtract lines to make sure the invoice covers all services for the agreed upon time period. The template is easily customized to meet the specific retainer requirements
  • If you are including a discount on top of your regular retainer fee, add a line explaining the discount so your client knows they are getting a special rate for your services
  • Calculate the total price you’re charging, including applicable tax, and enter the total
  • Include the decided upon payment terms, the agreed method of payment, and the payment due date
  • Since this is usually a regular client, it’s a good idea to add a personal line at the end. Make sure they know you appreciate the opportunity to provide ongoing services to them
  • Save a copy – and send the invoice off to get paid!

Ready to send out professional invoices?

When is the right time to send an invoice to your retainer clients?

Since you have been hired on retainer, you will need to send the invoice to your client before starting to provide the services and/or goods. If you are charging for your services at regular intervals, send your invoices at the same time each month or quarter so your client will know when to expect the invoice – and know when you expect to be paid.

Quick invoicing tips for retainer services

Working on retainer offers you the financial security of knowing a regular flow of money will be coming in. Make sure your invoices have all the pertinent information so there are no delays in receiving payment.

Add a timesheet

If the terms of your retainer services indicate a maximum number of hours, keep an up-to-date timesheet to accurately track your billable hours. Include your timesheet as an attachment to your invoice so your client knows exactly how much work you have put in, and whether extra charges need to be included.

Include a payment due date

You count on the regular flow of income your retainer clients provide, so make sure the money comes in at the same time each month or quarter. Insert a clearly marked payment due date on each invoice.

Accept a variety of payment methods

Make it easy to get paid on retainer. Give your clients a variety of options by accepting e-Transfers, direct bank deposits, and other online methods of payment.

Keep a record of your work with numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows that you have a professional system in place. If you provide retainer services for several clients, you might want to also use a job code to keep track of all the payments coming in from each particular client.

Free Invoice Template vs. Wave Invoicing Software

Make working on retainer a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template