Why you should use services rendered invoice templates
Each independent business owner or self-employed person has their own area of expertise – and their own style of working. That means no one-size-fits-all invoice will do for services rendered.
No matter what business you are in, you need to clearly outline the work you’ve done and the prices you’ve charged. Easy-to-understand, professional-looking invoices also reinforce your sterling reputation. Best of all – a thorough, accurate invoice reflects a job well done – and can lead to repeat business!
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Look through the large range of services rendered invoice templates we offer in different designs and colors, and select the one that fits your specific business
- Download the invoice template in the format you use, such as Word, Excel, PDF, Google Docs, or Google Sheets. They’re all easy to use – and best of all – they’re free!
- Insert your business name, phone number, email address, and your specialty services
- Include your logo, website address, and any other appropriate graphics
- Add in your client’s name and contact information
- Generate a unique invoice number, and if needed, a job code
- Put in the invoice date, and if appropriate, the duration for which you provided your services
- List all your services rendered and the costs. Include a description of each service and specify whether you are charging an hourly or flat rate
- If appropriate, list any materials or supplies you provided, including a description of each, with the quantity and cost per unit
- Don’t forget to list any miscellaneous charges you incurred – including a description and cost for each
- Add or subtract lines to make sure the invoice covers all your costs for services rendered. The template is easily customized to meet all your requirements
- If you are including any discounts, add a line explaining the discount so your client knows they are getting a great deal for your services
- Calculate the total price you’re charging, including applicable tax, and list the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept, and the payment due date
- It’s always a good idea to add a personal line at the end – especially if you’d like to make this a regular client. Adding a ‘thank you’ for the business, or a note about an interesting aspect of the project, could help make you stand apart from the competition
- Save a copy – and give the invoice to your client
When is the right time to send a services rendered invoice to your clients?
The best time to send your invoice depends on the type of services rendered. If it is a one-time job or project, you might want to invoice upon completion, especially if it’s for a regular client.
But if it’s a complicated project that will span over a long period of time, you can request partial or even full payment up front.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.