Invoice templates / Contract labor invoice template

Contract labor invoice template

You work hard to get the job done when you are hired on contract for labor – you probably don’t have much energy left for administrative tasks like creating different invoices for each contract job. But you need to get paid for your great work, so why not get a little help by using one of our fully customizable contract labor invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Spend your energy on the job – not on office chores like invoicing.

Choose the best invoice template for your contract labor work

Contract labor

You are flexible in both your time and skills – so you are the perfect contract labor worker. This invoice template is also flexible so it can be used to bill all your customers, no matter what length of contract, or type of labor.
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Construction

If you provide expert labor services on contract for construction companies – this is the invoice template for you. Fully customizable, it has room for all the details so you can get paid promptly and properly for all your hard work.
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Corporate

Don’t waste your energy designing invoices for each of your corporate clients. Use your time and effort to impress them with your great work instead. This invoice can be easily customized to meet all your corporate contract labor invoicing needs.
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Recurring contracts

Download, customize, and send this invoice to customers who regularly contract your labor services. It can be modified for any time period, with lines to fill in all the details for any type of labor provided.
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Municipal

Do you provide labor on contract to municipalities, or cities? Accurately capture all your payment details for the hard work you do with this free contract labor invoice template – and make sure you are fully compensated for your outstanding work.
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Alternatives to using contract labor invoice templates

Make your contract labor business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Why contract labor workers should send professional invoices

You bring experience, skill, and knowledge to every labor contract you work on. You need clear, organized invoices that include the details of all the great work you have provided, as well as show your clients you are reliable, pay attention to details, and are committed to getting the job done.

If you want your customers to hire you on contract again, an orderly, well-designed invoice will instill confidence and credibility in your reputation and excellent work.

What should be included on an invoice for contract labor workers?

You enjoy the challenges of each new contract labor job and always bring your best to work everyday. Make sure you have an invoice that is equally as effective at getting you paid by following these invoicing steps.

  • Look through our vast selection of invoice templates in different designs and colors created especially for contract labor work
  • Pick the invoice template you like best in the format you usually use – such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the invoice template. It’s fast, it’s easy, and it’s free!
  • Add your name, address, phone number, email address, and if appropriate, your area of labor expertise
  • Insert your business or personal logo, along with your website, and any special qualifications or certifications you have
  • Add in your customer’s name and the correct contact information
  • Generate a unique invoice number and add it to the template
  • Include the date of the invoice, the contract labor start and finish dates, and the payment due date
  • List the contract labor work you’ve done, including the price you charge based on an hourly, daily, or flat fee
  • Add lines to include any extra charges you incurred while on contract, such as travel, or material and supplies
  • If you are including a discount for a customer who hires your labor services on a regular basis, make sure to add a line explaining the discount so the customer knows they are getting a great price for your reliable contract labor services
  • Calculate the price, including applicable tax, and enter the total
  • Include your payment terms, such as the methods of payment you accept
  • It’s always a good business practice to add a personal note at the end, such as a thank you for the labor contract opportunity, or to tell your client how much you enjoyed working with them. It may lead to another contract, or a referral!
  • Save a copy – and send it off!

Ready to send out professional invoices?

When is the right time to send an invoice to your contract labor clients?

If you’ve been hired on a very short-term contact, many contract labor workers invoice at the end of the contract.

But you need to keep the revenue coming in while you are working on longer contracts, so you might ask for a percentage of the payment up front, with the remainder upon completion of the contract, or send in bi-weekly or monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Invoicing tips for contract labor workers

If working on labor contracts gives you the variety, experience, and freedom you like, here are a few tips to make sure you also receive the payment you deserve.

Include professional recommendations

As a contract labor worker, you bring a unique perspective to each job. You also may provide a specialty labor service. Use your experience and knowledge to include a few recommendations for any future services you think would be helpful for your customers. It reinforces your valuable expertise, and it lets your customers know you are thinking about their best interests. It could also encourage another great contract labor assignment!

Include a ‘payment due’ date

Always clearly indicate when you expect payment – it actually does work! You work hard on each labor contract – make sure you receive your payment in a timely manner.

Follow-up on late payments

If a payment is late, follow up immediately. Be friendly and polite and your customer will appreciate the reminder. You have provided valuable contract labor and you deserve to be paid for your hard work.

Keep a record with numbered invoices

Numbered invoices help you keep track of how much money is coming in, which is important for your finances. It also shows your customers you have a professional, organized system in place. Consider also adding a job code if this is a recurring customer, or if you will be sending in many invoices over the course of a labor contract.

Free Invoice Template vs. Wave Invoicing Software

Make your contract labor business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
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Invoice anytime & accept payments online
Wave
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Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
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Connect your bank account easily
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Account-approved reporting for year-end
Wave
Free Invoice Template