Contract labor invoice template

You work hard to get the job done when you are hired on contract for labor – you probably don’t have much energy left for administrative tasks like creating different invoices for each contract job. But you need to get paid for your great work, so why not get a little help by using one of our fully customizable contract labor invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Spend your energy on the job – not on office chores like invoicing.

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Choose the best invoice template for your contract labor work

Contract labor

You are flexible in both your time and skills – so you are the perfect contract labor worker. This invoice template is also flexible so it can be used to bill all your customers, no matter what length of contract, or type of labor.


If you provide expert labor services on contract for construction companies – this is the invoice template for you. Fully customizable, it has room for all the details so you can get paid promptly and properly for all your hard work.

If you provide expert labor services on contract for construction companies – this is the invoice template for you. Our construction invoice template has room for all the details so you can get paid promptly and properly for all your hard work.


Don’t waste your energy designing invoices for each of your corporate clients. Use your time and effort to impress them with your great work instead. This invoice can be easily customized to meet all your corporate contract labor invoicing needs.

Recurring contracts

Download, customize, and send this invoice to customers who regularly contract your labor services. It can be modified for any time period, with lines to fill in all the details for any type of labor provided.


Do you provide labor on contract to municipalities, or cities? Accurately capture all your payment details for the hard work you do with this free contract labor invoice template – and make sure you are fully compensated for your outstanding work.

Alternatives to using contract labor invoice templates

Make your contract labor business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

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Why contract labor workers should send professional invoices

Illustration of invoice being sent

You bring experience, skill, and knowledge to every labor contract you work on. You need clear, organized invoices that include the details of all the great work you have provided, as well as show your clients you are reliable, pay attention to details, and are committed to getting the job done.

If you want your customers to hire you on contract again, an orderly, well-designed invoice will instill confidence and credibility in your reputation and excellent work.

How to fill out your contract labor invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for contract labor workers?

You enjoy the challenges of each new contract labor job and always bring your best to work everyday. Make sure you have an invoice that is equally as effective at getting you paid by following these invoicing steps.

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  • Look through our vast selection of invoice templates in different designs and colors created especially for contract labor work
  • Pick the invoice template you like best in the format you usually use – such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the invoice template. It’s fast, it’s easy, and it’s free!
  • Add your name, address, phone number, email address, and if appropriate, your area of labor expertise
  • Insert your business or personal logo, along with your website, and any special qualifications or certifications you have
  • Add in your customer’s name and the correct contact information
  • Generate a unique invoice number and add it to the template
  • Include the date of the invoice, the contract labor start and finish dates, and the payment due date
  • List the contract labor work you’ve done, including the price you charge based on an hourly, daily, or flat fee
  • Add lines to include any extra charges you incurred while on contract, such as travel, or material and supplies
  • If you are including a discount for a customer who hires your labor services on a regular basis, make sure to add a line explaining the discount so the customer knows they are getting a great price for your reliable contract labor services
  • Calculate the price, including applicable tax, and enter the total
  • Include your payment terms, such as the methods of payment you accept
  • It’s always a good business practice to add a personal note at the end, such as a thank you for the labor contract opportunity, or to tell your client how much you enjoyed working with them. It may lead to another contract, or a referral!
  • Save a copy – and send it off!

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When is the right time to send an invoice to your contract labor clients?

If you’ve been hired on a very short-term contact, many contract labor workers invoice at the end of the contract.

But you need to keep the revenue coming in while you are working on longer contracts, so you might ask for a percentage of the payment up front, with the remainder upon completion of the contract, or send in bi-weekly or monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Invoicing tips for contract labor workers

Include professional recommendations

Include a ‘payment due’ date

Follow-up on late payments

Keep a record with numbered invoices

Free Invoice Template vs. Wave Invoicing Software

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