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3 payroll tax problems you can’t afford to have

Oct 16, 2019 | 2 minutes read | Grow your team

What’s the worst thing about taxes? Paying them. But besides that, it’s trying to understand all the little details and worrying about missing something big that’s going to cost you down the road. It’s completely normal to feel this way, so we want to put your mind at ease. Let’s get started by talking about payroll tax remittance.

Read on for three common mistakes that can happen when you’re remitting taxes and the consequences that occur when making them. Plus, see the best way you can avoid these issues altogether.

1) Missing payments

The tax laws are different in the United States compared to Canada. You’ll need to pay attention to both the report filing deadlines as well as payment deadlines. The IRS website has a good breakdown of the important due dates that you should be aware of.

And what are the penalties for missing either deadline? For not filing a report, it’s 5% per month of unpaid tax up to a maximum of 25%. And if you miss the payment deadline, you’ll have the Trust Fund Recovery Penalty imposed on you by the IRS. This is 100% of the unpaid tax amount and also includes interest accrued over time—definitely not something you want to experience first-hand!

2) Late payments

Depending on your state and how much your average tax payment is, you could be in one of several different tax payment schedules: next day, three-day, five-day, monthly, quarterly, or annually. Make sure you’re familiar with the appropriate deadlines for both reporting and depositing the amounts that you owe.

The following figures are just at the federal level – additional state and local penalties may apply. The penalties for late deposits are:

  • 2% if the amount is one to five days late
  • 5% if it’s six to 15 days late
  • 10% if it’s 16 or more days late

If the IRS has specifically sent you a notice to collect a late deposit, you’ll be charged 15% if you’re more than 10 days late to make that payment.

3) Manual mistakes and bookkeeping errors

This one applies to both Canadians and Americans because it’s so important. Mitigating risk and reducing unforced errors are part of what separates a truly great entrepreneur from his or her peers. No matter what system you’re using to currently calculate payroll, the following issues can cause you problems if you’re not careful:

  • transferring written information to a digital format
  • keeping tax information in more than place and not updating them all consistently
  • relying too heavily on an outside specialist if you’re worried about high turnover
  • not maintaining accurate bookkeeping records

With all that being said, mistakes can be a great learning opportunity. By figuring out where and why things are going wrong, you can take the proper steps to correct them.

So what should I do?

If you’re frequently missing or late on your remittances, you could benefit from automatic remittance so you don’t need to worry at all.

And if your problems are mainly the result of manual errors, the solution of integrated bookkeeping will keep all your information consolidated in one place. Our new account reconciliation feature will ensure your books are kept up to date and accurate.

Running a small business can definitely be challenging. But paying your employees doesn’t have to be.

Award-winning financial software designed for entrepreneurs

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