Why real estate professionals should send beautiful invoices
Whether your real estate expertise is in houses, condos, or office buildings, you know each client is looking for something different and requires personalized service. That means you need an invoice that's flexible enough to capture everything you put into closing the deal — including staging and photography.
In addition, your success relies directly on your image and reputation, so make sure your invoice reflects your professionalism as well as your unique brand.
A clear, polished invoice is a critical touchpoint with your clients. It’s part of the overall customer service you provide, and an important part of whether your clients will refer you on to family and friends.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Look through our selection of specially designed real estate invoice templates, and download the template you like in the format you use: Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
- Add your business name and contact information. If you specialize in a particular area, such as commercial real estate or condominiums, display your specialty here
- Insert your logo and website, along with any other professional awards or accolades
- Insert the name of your client and their contact information
- Add a unique invoice number
- Include the complete sale information, including the full address of the property, the sale price, and your sales commission
- If appropriate, list any other services you're charging for, such as staging and real estate listing photography. You can easily add lines to customize the invoice format to include any required information
- Calculate your total fee, including applicable tax, and enter the total at the bottom of the invoice
- Include your payment terms, including the methods of payment you accept, and the payment due date
- Buying a house is an important moment in a person’s life, especially if it is their first home, so it’s always nice to add a personal line to thank your client for their business, and to wish them happiness in their new home
- Save a copy of the invoice for your records, and give a copy to your happy client!
When is the right time to send a real estate invoice?
Most real estate professionals invoice their clients as soon as possible after the deal is closed. If you're charging for services such as staging, painting, or other general repairs, you might want to invoice for these when the work is completed, instead of waiting for the final sale.
After all, you need to keep your costs covered while working for your clients.