Invoice templates / Painting invoice template

Painting invoice template

You have the ability to transform a tired-looking room into a masterpiece with a fresh coat of paint in the perfect colour – so why are you bogged down with time-consuming administrative tasks, like invoicing? You deserve to be paid accurately and on-time for your skills as a painter, so use one of our easy, stylish invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Instead of laboring over your invoices, you’ll be out adding color to the world!

Choose the best invoice template for your painting business

House painting

Whether you are painting inside or outside, you have the magical ability to renew and refresh any house. Use a proper invoice template to handle the administrative magic. Download, customize, and send this invoice to all your customers.
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Google Docs
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Specialty orders

When customers want special finishes, trims, or even murals and decorative accents – you make their ideas come to life. Use this free invoice template for all those special flourishes you provide as an expert craftsperson.
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Google Docs
Google Sheets

Corporate

When corporate clients look to you to keep their offices, stores, and showrooms looking great – keep your finances looking great by downloading this free painting invoice template. It’s easily modified for all types of painting jobs.
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Google Docs
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Municipal

Have you landed a great contract to help maintain the appearance of publicly-owned buildings and facilities? Get down to work without spending time on invoicing with this invoice template – and get paid properly for your hard work.
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Google Docs
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Design and staging

Do you provide other services besides painting, such as staging houses for sale, or interior design consulting? Simply add or subtract lines on this customizable invoice template to clearly describe the services you supplied.
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Google Docs
Google Sheets

Alternatives to using painting invoice templates

Make your painting business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and accounting.

Why painting professionals should send great invoices

You have the knowledge, technique, and attention to detail needed to create flawless paint jobs. You need a truly flexible invoice that can clearly detail the amount of labor you put into every job, as well as all the required paint and materials. And don’t forget the clean-up – that’s part of your service as well.

On top of that, your invoice needs to be organized and easy-to-understand so your customers know exactly what they are paying for.

Besides painting experience and expertise, you also supply great customer service by getting contractor jobs finished on time. Make sure your invoice is as polished and professional as the work you provide, and adds to your shining reputation.

What should be included on an invoice for a painting professional

Whether it’s a full house painting job, or just a refresh of the master bedroom – make sure your invoice captures all the details so you are paid on-time.

  • Look through our array of beautifully designed painting invoice templates and pick the one you like best
  • Download the invoice template in the format you prefer to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add on your painting business name, address, phone number, and email address. If you offer specialty decorative painting services – mention it here
  • Then put in your painting company logo and your website address. You can also add in some graphics or images
  • Insert your customer’s name and their up-to-date contact information. This is critical as you don’t want to send your invoice to the wrong address and delay payment
  • Generate a unique invoice number
  • Add on the date of the invoice, and the payment due date
  • Include a detailed list of your painting services, as well as descriptions of each, and the hourly or flat rate you charge
  • Include a list of paint and other materials or supplies to be charged directly to the customer, with descriptions and costs for each
  • If you provided other services, such as staging or interior design consulting, you can easily add lines to include all the details. This template can be tailored to make sure you cover all the services you have provided
  • If you are including a discount for a regular customer, or a corporate or government client, add a line explaining the discount so they know they are receiving a special price for your expertise
  • Add up the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including methods of payment
  • It you’d like, add a personal note to thank your customers for the painting business – and ask them to refer your painting services to their family and friends
  • Save a copy for your records – and give the invoice to your customer

Ready to send out professional invoices?

When is the right time to send an invoice to your painting customers?

As a professional painter, you do it all – everything from big corporate multi-building jobs, to getting the nursery painted before the baby arrives. The right time to send an invoice depends on the size of the job and your relationship with the customer.

For small jobs, many painters invoice upon completion, but if it’s a big job requiring a large quantity of paint and materials, as well as many hours of labor, many painters ask for a percentage of the cost up front, with the remainder when the painting job is finished.

To make sure there is no misunderstanding about the scope of your services, you can give your customer an estimate or a proforma invoice before you start work.

Quick invoicing tips for painting professionals

With the stroke of a brush you can transform your customer’s house into a home they love. Spread some of that love to yourself by making sure your invoices help you get paid on time, and compensate you for your hard work.

Be courteous and kind

Everyone may think they know how to paint, but you are a professional. Make sure you patiently and politely explain the necessary work and costs involved. It pays to have great customer service, as it can lead to referrals in the neighborhood.

Include a payment due date

It actually does work! A payment due date can help you get paid promptly. It also reinforces your image as a professional.

Accept a variety of payment methods

The world has changed and the way we pay for goods and services has changed along with it. To get paid immediately for your hard work – why not accept some of the more convenient payment methods available, such as e-Transfers or direct bank deposits.

Send a proforma invoice before you open that can of paint

Make sure your customers know exactly how much your painting services will cost – especially if it is a big job. Send them a proforma invoice before you start work, detailing all the costs and materials. It can help prevent any misunderstandings that can delay your payment after the job is finished.

Free Invoice Template vs. Wave Invoicing Software

Make your painting business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template