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Why artists should send professional invoices
A picture might be worth a thousand words, but the right words on an invoice can be truly invaluable. No one else sees the world in the way you do, and can create the same piece of art.
That’s why you need a flexible template that will detail what went into creating the original work, as well as charge for the final product. It also needs to be clear and simple enough so your clients know exactly what you should be compensated for.
An orderly, well-designed invoice also instills confidence and credibility in your reputation and personal brand as an artist.
- Look through our attractive selection of invoice templates in different designs and colors, and pick the one you like best in the format you usually use – such as Word, Excel, PDF, Google Docs, or Google Sheets
- Download the invoice template. It’s fast and it’s FREE!
- Add your name, address, phone number, and email address
- Insert your beautifully designed logo, along with your website, and any original graphics that showcase your work
- Add your client’s name and their address, phone number, and email address
- Generate a unique invoice number and add it to the template
- Include the date of the invoice and the payment due date
- List the works of art, or artistic services you’ve provided, and the price for each
- Add lines to customize the invoice format to include any extra charges, such as for travel, research, or for any other special requests
- If you are giving your client a lower price – add a line explaining why so your client knows they are getting special price for your art
- Calculate the price, including applicable tax, and enter the total
- Include your payment terms, such as the methods of payment you accept
- Make sure you add a note at the end, such as a thank you. A personal touch shows you would be excited to work with them again!
- Save a copy of the invoice, and send it to your client!
When is the right time to send an invoice to your clients as an artist?
The right time to send an invoice varies with the type of art you have created. If the client has selected your artwork at a gallery or art show, full payment is usually asked for at the time of purchase.
If you are working on a commissioned piece of art that will take many days, or weeks to complete, and requires materials or supplies, you can ask for payment up front, or for a percentage of the estimated cost up front.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Invoicing tips for artists
Include a little promotion
Include information on your upcoming art gallery engagements or art shows. Let your invoice do double duty as a great way to promote your career.
Follow-up on outstanding invoices
If a payment is late, follow up immediately. Be friendly and polite, and your clients should appreciate the reminder. After all, even though you are an artist, you still have bills to pay!
Keep a record with numbered invoices
As an artist you may not like working with numbers – but numbering your invoices will help you keep track of your finances. It also shows clients you have a professional, organized system in place.
Always include a ‘payment due’ date
Always clearly indicate when you expect payment. You have used your talents to create an original piece of art – you deserve to be paid in a timely manner.