Modern invoice template

As a freelancer or small business owner you provide leading-edge products and services. You need a modern invoice that truly reflects your brand, but also doesn’t take up a lot of your time. Why not get a little help running your business by using one of our easy-to-use, fully customizable modern invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets? Show your customers you are the latest and greatest, instead of being stuck at your desk working on invoicing.

Template Downloads

Download the assets you need to manage your business

Choose the best modern invoice template for your business

Small business

Don’t waste your energy trying to update the look of your invoice. Use your time growing your business instead. This free modern template looks sophisticated and contemporary and can be easily customized to meet all your needs.


Download, customize, and send this modern invoice to all your freelance clients. It shows you are keeping up with trends, and it can be modified to bill for any service or product, with extra lines to fill in special requests.

Business professional

This invoice template is as cutting-edge as your business. It’s also fully customizable so it can be used to bill all your clients, no matter what business you are in. Add lines to describe all the details while making an impression with this modern invoice template.


Are you a pro in your field who is always one step ahead of the competition? Capture the costs for all your hard work with this free modern invoice template, and make sure you are compensated for your state-of-the-art thinking.

Consulting services

You help clients make important changes so their businesses can thrive, and you can do the same for your business by using this free modern invoice template. Save time with an organized, clear invoice that shows your flair for embracing the latest trends and business practices.

Alternatives to using modern invoice templates

Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why self-employed professionals should send great invoices

Illustration of invoice being sent

You are an expert in your field. You are also ahead of the curve in the latest advancements in your area of business.

You need an invoice that looks just as modern as your up-to-date thinking, but is also flexible enough to include all the details so your clients understand exactly what you are charging for.

A sophisticated, well-organized modern invoice instills confidence and trust in the products or services you provide. Make sure your invoices reflect your skill and cutting-edge knowledge.

What should be included on a modern invoice?

You have up-to-date knowledge and expertise. Make sure your invoices also keep up with the times by following these invoicing steps.

Start sending free invoices today
  • Take a browse through our wide range of modern invoice templates in attractive styles and colors, and select the one you like in the format you use – such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the invoice template. It’s free!
  • Add your business name and contact information. If you provide specialized services, mention it here where your clients will notice
  • Insert your wonderful business logo, website address, and any professional designations or qualifications you have
  • Add in your client’s name and up-to-date contact information
  • Insert a unique invoice number and add it to the template
  • Include the date of the invoice, and if applicable – the dates your services started and finished – and the payment due date
  • List the products or services provided, and the prices based on your hourly or flat rate
  • Add lines to customize the invoice format to meet your exact billing needs. The modern invoice template can be tailored for any customer
  • If you are including a discount, add a line explaining the discount so your client knows they are getting a great price for your leading-edge expertise
  • Calculate the total price of the project, including applicable tax, and enter the total at the bottom
  • Include your payment terms, including the latest electronic payment methods
  • While you want to impress your clients with the modern look of your invoice, make sure you add a few lines at the end for a good old fashioned personal note, such as a thank you for the business, or to tell your client how much you enjoyed working with them. Being warm and polite never goes out of style!
  • Save the invoice – and send it off!

Ready to send professional invoices?

Start now

When is the right time to send a modern invoice to your clients?

The right time to send your modern invoice depends on the type of business you do. If you are selling a product, invoice at the time of purchase. If you are working on a short-term project, some self-employed professionals wait to send an invoice at the end.

As an independent business owner, you need to keep the revenue coming in, so if you are invoicing for your work on a job or project that will take several weeks, or months, you can invoice for a percentage of the estimated cost up front, with the remainder on completion. If you have been retained for an extended period of time, you may want to invoice monthly.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Modern invoicing tips for self-employed professionals

Include professional recommendations

Include a few lines on your modern invoice to describe any future services you think would be helpful for your client, or to promote some of your upcoming products and services. It lets them know you are thinking about their best interests and have an eye on future trends. If you write a blog, include a link, as well as links to other articles on the latest developments in your field of business.

Keep a record of your work with numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. You can also assign a job code if your services for that client are going to be spread out over a significant period of time and involve several invoices.

Mix the old with the new!

While your modern invoice highlights your cutting-edge work, don’t forget tried and true business practices such as adding a personal note on your invoices. Customers appreciate a personal touch in this world full of automated, impersonal services. Make sure you stand apart!

Accept the latest payment methods

You use the most up-to-date thinking in your business, so make sure you accept all the most up-to-date electronic payment technologies, such as e-Transfers, debit cards, and online payments.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
Checkmark icon
X mark icon
Invoice anytime & accept payments online
Checkmark icon
X mark icon
Send automated late payment reminders
Checkmark icon
X mark icon
Know customers automatically get a receipt when they pay
Checkmark icon
X mark icon
Track sales and sales tax for accounting
Checkmark icon
X mark icon
Add business partners or accountants as collaborators
Checkmark icon
X mark icon
Connect your bank account easily
Checkmark icon
X mark icon
Access accountant-approved reporting for year-end
Checkmark icon
X mark icon
Do what you love. Leave the rest to us.
Let's do this