Jewelry invoice template

As a jeweler, you have an eye for beauty – so why waste your talent on figuring out how to invoice your clients? Save time and effort by getting a little help with the administrative side of running a jewelry business with our great selection of invoice templates. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these attractive invoices will help you save time so you can get back to creating beautiful pieces of jewelry, instead of working on your invoicing.

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Choose the best invoice template for your jewelry business

Jewelry design

Whether you work with precious stones, or you specialize in silver or gold – this invoice template allows you to bill for all your beautiful creations. It’s polished and professional, just like your craftsmanship.

Retail jewelry store

Don’t waste your energy on invoicing. Focus on showing your customers the most amazing pieces of jewelry in your store. This free template makes an impact on its own by helping you bill properly for your sparkling inventory.

Custom jewelry design

Download, customize, and send this invoice to all your jewelry commission clients. You’ve helped design a special piece of jewelry – so make sure you capture all your hard work and creative talent with this easy-to-use, free invoice template.

Jewelry repair

Whether you are changing a watch strap or fixing a broken clasp – this free invoice template has you covered. It’s fully customizable to cover your labor, materials, and any special customer requirements.


You know how a Rolex stacks up to a Longines, and you also know when a Timex will do the job. Use this invoice template to shine the light on your expertise in the wide world of time pieces so you get the compensation you deserve.

Alternatives to using jewelry invoice templates

Make your jewelry business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

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Why jewelers should send professional invoices

Illustration of invoice being sent

As a jeweller you understand the world of diamonds and gemstones, and you also have an eye for great jewelry design.

You bring a lot of expertise to your profession, whether you design jewelry or sell it, so you need an invoice that captures your skill and knowledge, but is also clear and easy to understand.

Your invoices should also look as good as your beautiful rings, necklaces, and earrings. An elegant, well-designed invoice reflects your image as an artist and a jeweller.

How to fill out your jewelry invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for jewelers?

Jewelry is very personal, and you know how to match your customers up with the right creation. Make sure you are being paid properly for your unique talents by following these quick invoicing steps.

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  • Browse through our wide range of templates in gorgeous designs and colors, and select the one you like
  • Download the FREE invoice template in the format you use, such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Add in your jewelry business name and contact information
  • Insert your logo. If you specialize in watches or other types of jewelry, add it in here
  • Add in your customer’s name and contact information
  • Create a unique invoice number and add it to the template
  • Insert the date of the invoice and the payment due date
  • List all jewelry items purchased and any services provided, along with the costs for each
  • Customize the format for commissioned pieces, estate sales, or jewelry repairs and cleaning services
  • If you are including a discount for a regular client, or a special event, such as a wedding where several pieces are being purchased as wedding party gifts, add a line explaining the discount so your client knows they are receiving a great deal
  • Calculate the total price of the items purchased and any services provided, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • It’s a great idea to add a personal line at the end – such as a thank you, or a note saying you hope the customer will enjoy wearing the jewelry
  • Save a copy – and give the invoice to your customer

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When is the right time to send an invoice to your jewelry clients?

Most jewellers ask for payment at the time of purchase. If this is a commissioned piece of jewelry, or a large order involving engraving or custom pieces, you can request partial or even full payment up front.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Invoicing tips for jewelers

Accept a variety of payment methods

Make it easy for your customers to do business with you by accepting as many payment options as you can, especially fast and convenient electronic methods such as e-Transfers, debit cards, and online payments.

Send your invoice to your client contact

If you are providing custom jewelry to a large organization or for an event, make sure you add an “Attention to:” line on your invoice so it is sent to your contact person. That way it won’t end up with the wrong person and cause payment delays.

Keep in touch with your clients

Ask if you can periodically email your clients if a piece of jewelry comes in that you think they will like, or with information on upcoming sales, exclusive buying opportunities, or trunk shows. It will let them know you value their business.

Add a little promotion

While your invoice should be clear and easy-to-read, there is also room to promote your jewelry specialties. Include a line about your custom jewelry design, or watch cleaning expertise. Your invoice can do double duty as a reminder of your unique and professional service.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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