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Why home inspection professionals should send great invoices
You pride yourself on your high quality home inspection services to ensure a home is safe. No two spaces are ever the same, and your reports are carefully written to include all the pertinent details - from the state of the lawn to the condition of the roofing job. Your invoices need to be just as flexible and well-organized so your customers understand all the work you have done.
Customer service is also an important part of your job, so make sure your invoice looks as polished and professional as your work. A good-looking, orderly invoice will add to your reputation as a trusted and reliable home inspector.
- Look through our array of beautiful invoice templates and select the one you like in the right color and design
- Download the FREE invoice template you have decided on in the format you want to use, such as Word, Excel, PDF, Google Docs, or Google Sheets
- Add on your home inspection company name and contact information. If you offer commercial building inspection services as well, make sure you mention it here
- Insert your home inspection company logo, website address, and any graphics you use to brand your services
- Insert your customer’s name and address, phone number, and email address
- Enter a unique invoice number
- Add the date of the invoice, and the payment due date
- Include a detailed list of your home inspection services, along with descriptions, and the hourly or flat rate you charge.
- Include any extra expenses to be charged to the customer, such as travel, along with the receipts or mileage calculation. The template is easily customized to make sure you cover any additional charges
- If you are including a discount, add a line highlighting the discount so your customer knows they are receiving a special price for your services
- Calculate the total price, including all applicable taxes, and enter the total
- Include your payment terms, such as your accepted methods of payment
- Add a personal note at the end to thank your customers for the business – especially if you’d like them to refer your home inspection services to their friends and business associates
- Save a copy – and send it off!
When is the right time to send an invoice to your home inspection customers?
Most home inspectors invoice for their work on completion of their inspection report. Provide your invoice along with the report to ensure you are paid as soon as possible. If you are on retainer to a client, invoice at regular intervals to keep the revenue coming in.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Invoicing tips for home inspection professionals
Use numbered invoices
Know how much money you have coming into your home inspection business with an organized, numbered invoicing system. It will also keep your customer records straight and help you at income tax time.
Include a payment due date
A payment due date can really help you get paid promptly for your home inspection services. Having an established system in place also reinforces your professionalism.
Accept a variety of payment methods
Allow your customers to pay in the way that is most convenient for them, such as by e-Transfer or direct bank deposit. It’s a great way to show your outstanding customer service and to ensure you get paid quickly.
Make sure you have the correct contact person
Eliminate delays in payment by making sure you send your invoice to the correct person when you are providing building inspection services to a large company or organization. Your direct contact might not be the right person to receive invoices and issue payment.