Home inspection invoice template

From plumbing and electrical wiring, to a sturdy roof and foundation, you inspect homes to make sure they are safe. It’s an important job with a lot of responsibility, so you often don’t have time for all those office tasks, like invoicing. Use one of our easy-to-use, fully customizable invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets to get paid properly and promptly for your expert home inspections skills – and use the time you save to continue keeping people safe.

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Choose the best invoice template for your home inspection business

Home inspection

You are an expert at inspecting homes to make sure they are up to code and are not in need of serious repairs. Why do you need to be an invoicing expert too? Download, customize, and use this invoice for all your clients.


If you provide your services to corporate clients to ensure their facilities and buildings are structurally and operationally sound – this is the invoice for you. It’s fully customizable to include the details of all your inspection assignments.

Freelance home inspection

Your freelance home inspection business provides thorough and efficient service to all your customers. Keep your business running just as efficiently by downloading this free invoice template to bill all your customers.

Retainer customers

Do you provide ongoing home inspection services on retainer? Use this specially designed home inspection invoice template to detail all your services. It’s flexible, so you can add lines and details to customize your invoice for any client.

Do you provide ongoing home inspection services on retainer? Use this retainer invoice template to detail all your services. It’s flexible, so you can add lines and details to customize your invoice for any client.

Specialty services

If you provide specialty services, like inspecting commercial structures or factories – you can use this fully-customizable invoice template to ensure you bill properly for your hard work and expertise.

Alternatives to using home inspection invoice templates

Make your home inspection business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

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Why home inspection professionals should send great invoices

Illustration of invoice being sent

You pride yourself on your high quality home inspection services to ensure a home is safe. No two spaces are ever the same, and your reports are carefully written to include all the pertinent details - from the state of the lawn to the condition of the roofing job. Your invoices need to be just as flexible and well-organized so your customers understand all the work you have done.

Customer service is also an important part of your job, so make sure your invoice looks as polished and professional as your work. A good-looking, orderly invoice will add to your reputation as a trusted and reliable home inspector.

How to fill out your home inspection invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a home inspection professional?

Doing your job means checking many areas in a home – including the heating and cooling systems, plumbing, electrical wiring, roof, floors, windows, basement, and foundation. Check all the important areas on your invoice by following these quick steps.

Start sending free invoices today
  • Look through our array of beautiful invoice templates and select the one you like in the right color and design
  • Download the FREE invoice template you have decided on in the format you want to use, such as Word, Excel, PDF, Google Docs, or Google Sheets
  • Add on your home inspection company name and contact information. If you offer commercial building inspection services as well, make sure you mention it here
  • Insert your home inspection company logo, website address, and any graphics you use to brand your services
  • Insert your customer’s name and address, phone number, and email address
  • Enter a unique invoice number
  • Add the date of the invoice, and the payment due date
  • Include a detailed list of your home inspection services, along with descriptions, and the hourly or flat rate you charge.
  • Include any extra expenses to be charged to the customer, such as travel, along with the receipts or mileage calculation. The template is easily customized to make sure you cover any additional charges
  • If you are including a discount, add a line highlighting the discount so your customer knows they are receiving a special price for your services
  • Calculate the total price, including all applicable taxes, and enter the total
  • Include your payment terms, such as your accepted methods of payment
  • Add a personal note at the end to thank your customers for the business – especially if you’d like them to refer your home inspection services to their friends and business associates
  • Save a copy – and send it off!

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When is the right time to send an invoice to your home inspection customers?

Most home inspectors invoice for their work on completion of their inspection report. Provide your invoice along with the report to ensure you are paid as soon as possible. If you are on retainer to a client, invoice at regular intervals to keep the revenue coming in.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Invoicing tips for home inspection professionals

Use numbered invoices

Know how much money you have coming into your home inspection business with an organized, numbered invoicing system. It will also keep your customer records straight and help you at income tax time.

Include a payment due date

A payment due date can really help you get paid promptly for your home inspection services. Having an established system in place also reinforces your professionalism.

Accept a variety of payment methods

Allow your customers to pay in the way that is most convenient for them, such as by e-Transfer or direct bank deposit. It’s a great way to show your outstanding customer service and to ensure you get paid quickly.

Make sure you have the correct contact person

Eliminate delays in payment by making sure you send your invoice to the correct person when you are providing building inspection services to a large company or organization. Your direct contact might not be the right person to receive invoices and issue payment.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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