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Why handyman professionals should send great invoices
That’s why you need an invoice that is flexible enough to clearly detail your labor, as well as all the associated costs for each job. Your invoice also needs to be easy-to-understand so your customers know exactly what they are paying for.
Besides having knowledge in an extensive array of repair work, you also supply great customer service. Make sure your invoice looks as polished and professional as the work you provide, and adds to your shining reputation.
- Look through our selection of beautifully designed free invoice templates and pick the one you like best
- Download the invoice template you have decided on in the format you use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s easy to do – and it’s FREE!
- Add your business name, address, phone number, and email address. If you offer rush services or specialty skills such as plumbing – add it here
- Insert your handyman company logo, website address, and any other graphics you like to use
- Insert your customer’s name and contact information
- Add on a unique invoice number
- Add the date of the invoice, and the payment due date
- Include a detailed list of your handyman services, along with descriptions, and the hourly or flat rate you charge
- Include a list of materials or supplies to be charged to the customer, with descriptions and costs for each
- If you provided plumbing services, or appliance repair, or renovation work, add lines to include all the details. The template is easily customizable to make sure you can charge for any specialty services you provide
- If you are including a discount for a high volume of work, or for a regular customer, add a line explaining the discount so your customer knows they are receiving an amazing price for your handyman services
- Calculate the total price, including all applicable taxes, and enter the total
- Include your payment terms, such as your accepted methods of payment
- You want to encourage repeat business and referrals, so add a personal note at the end to thank your customer for the business
- Save a copy – and give the invoice to your customer
When is the right time to send an invoice to your handyman customers?
As a professional handyman, customers call you for both big and small jobs – so the right time to send an invoice depends on the size of the job and your relationship with the customer.
For small jobs, most handymen invoice upon completion, but if it’s a big job that will take days, or even weeks, many handymen ask for a percentage of the cost up front, with the remainder when the job is finished. If you are on retainer, or provide ongoing repair services to a corporate client, invoice at regular intervals to keep the revenue coming in.
Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Quick invoicing tips for handyman services
Be courteous and patient
Make sure you politely and patiently explain the necessary work and costs involved for each service you provide. It pays to be empathetic, kind, and honest, especially if you’d like your customers to spread the word about your great repair work to their neighbors and friends.
Include a payment due date
A payment due date can help you get paid promptly. It also reinforces your professionalism, as your customers will see you have an established system in place for your handyman business.
Accept a variety of payment methods
As a handyman it only makes sense to let your customers pay in the way that is most handy for them! Especially for larger jobs, customers appreciate the ease of using an e-Transfer or direct bank deposit to pay your bill. And you’ll get paid right away too!
Send a proforma invoice for large jobs
If this is a big job that will require many hours of labor and lots of materials or supplies, let your customer know exactly how much it will all cost by sending them a proforma invoice before you start work. This can help prevent any misunderstandings that could delay payment.