Invoice templates / Freelance writing invoice template

Freelance writing invoice template

From speechwriting, to web copy, blogs, and e-newsletters – you work hard to find the right words to make key messages clear, and keep the audience engaged; you shouldn’t have to spend extra time on administrative tasks, like invoicing. As a freelance writer you need to get paid for your hard work and expertise, so why not get a little help with running your business by using one of our easy-to-use, fully customizable professional invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Spend your time and energy on writing, not on invoicing.

Choose the best invoice template for your freelance writing business

Freelance writer

As a freelance writer you have the ability to use words to evoke emotions, motivate audiences, and clearly explain complex ideas. No matter what you write about, or what form you write in, this invoice template will capture all your great work.
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Freelance editor

You need an eye for detail as an editor, so you also need an invoice that includes all the details of your great work. Download, customize, and send this invoice to all the clients who hire you for your outstanding freelance editing services.
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Copywriter

If your expertise is in creating memorable advertising campaigns, marketing promotions, and other copywriting services – this invoice template is for you. Get paid promptly and properly for your amazing way with words with this free invoice template.
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Agency clients

Don’t waste your energy designing an invoice for each agency client. Use your time and creative energy winning them over with your writing skills instead. This free invoice template can be easily customized to meet all your agency invoicing needs.
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Blogger

Do you write fun, engaging blogs that attract eyeballs and drive traffic to your clients’ businesses? Make sure you are paid properly for every elegant turn of phrase with this free invoice template designed especially for freelance bloggers.
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Alternatives to using freelance writing invoice templates

Make your freelance writing business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Why freelance writers should send professional invoices

As a professional freelance writer, you bring creativity and imagination along with superior writing skills to every writing assignment. Therefore you need to have a clear, organized invoice that includes everything that goes into that great speech or annual report, such as research, interviews, outlines, and content creation.

Remember that your invoice also works double duty as a reminder of your outstanding writing ability, so make sure your invoice also looks as polished and professional as your work. An elegant, well-designed invoice adds to your reputation and personal brand.

What should be included on an invoice for freelance writers?

You have worked hard to hone your writing skills – so make sure your invoices accurately outline your time, talent, and abilities, by following these quick invoicing steps.

  • Look through our wonderful selection of freelance writing invoice templates in beautiful designs and colors, and pick the one you like best
  • Download the template in the format you use – such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s FREE!
  • Add your freelance writing business name, address, phone number, and email address
  • Insert your freelance writing business logo, along with your website, and any graphics you use to highlight your personal brand
  • Put in your client’s name and correct contact information
  • Add in a unique invoice number
  • Add the date of the invoice and the payment due date
  • List the freelance writing you’ve provided, and the price for each project or assignment based on your hourly or flat rate
  • Add lines to customize the invoice format to include any extra charges, such as travel, research materials, or for an overnight rush job
  • If you are including a discount for a repeat client, add a line explaining the discount so your client knows they are getting a special price for your writing expertise
  • Calculate the price, including applicable tax, and enter the total
  • Include your payment terms, such as the methods of payment you accept
  • Take the time to include a personal note, such as a thank you for the business, or to tell your client how much you enjoyed working with them. Your passion is writing – so let them know how much you loved writing for them!
  • Save a copy of the invoice – and give it your client

Ready to send out professional invoices?

When is the right time to send an invoice to your freelance writing clients?

The right time to send an invoice depends largely on the type of writing project. If it’s a two-minute video script, blog, or other short-form writing, many freelance writers wait to send an invoice at the end when the writing project is complete.

But if it is going to be a job that spans a larger period of time, and involves the creation of many web pages, or numerous speeches, many writers ask for a percentage of the estimated cost up front, or they invoice at regular intervals.

Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Invoicing tips for freelance writers

You rely on your clients to pay you promptly and properly, so help eliminate payment delays by sending clear, easy-to-understand invoices that include all the necessary details.

Keep a record with numbered invoices

Numbered invoices help you keep track of how much money is coming in, which helps you gauge your future finances. You may get to work in your pyjamas – but you still need to pay the bills! It also shows your clients that you have a professional, organized system in place.

Accept a variety of payment methods

As a writer, technology might not be your thing – but try to get out of your comfort zone and embrace the latest payment technologies. By accepting e-Transfers, and other online payment options – you can get paid a lot faster!

Don’t be shy about following up

If a payment is late, follow up immediately. It can be difficult to do sometimes, but if you are friendly and polite, your clients should appreciate the reminder. You have provided a valuable service and you deserve to be paid in a timely manner.

Make sure your contact info is correct and accessible

Make it as easy as possible for your clients to pay you on time. An incorrect address or the wrong banking information can cause payment delays that could have been easily avoided.

Free Invoice Template vs. Wave Invoicing Software

Make your freelance writing business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template