Invoice templates / Catering invoice template

Catering invoice template

You provide the delicious dishes and expert service that makes any event a success, from large celebrations, to early morning business meetings. You don’t have time left over for time-consuming administrative tasks, like invoicing. Get paid properly and promptly for your culinary skills and great customer service by using one of our easy-to-use, fully customizable invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Use the time you save on invoicing to bring on the food and fill those hungry stomachs!

Choose the best invoice template for your catering business

Catering

You are a master at food preparation, transportation, and set-up for any size catering job – so you don’t need to be a master at invoicing too. Download, customize, and send this invoice to all your catering clients.
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Corporate catering

You expertly and efficiently cater meetings, events, and celebrations for your corporate clients. Keep your catering business running just as efficiently by downloading this free invoice template to bill all your clients.
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Restaurant

When you depend on catering to supplement your restaurant business – this free invoice template comes to the rescue! Use it to charge for everything from food orders, to rush delivery, to special serving requirements.
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Sit down dinners

Do you provide French service or any other elegant serving arrangements? This is the invoice template you need to list all the extra touches you provide for special dinners. Just add lines to customize your invoice for any client.
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Weddings and special events

If you provide specialty services like catering for weddings or bar mitzvahs – you can use this fully customizable invoice template to ensure you bill properly for your amazing food, hard work, and expert service.
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Alternatives to using catering invoice templates

Make your catering business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Why caterers should send professional invoices

You do it all – from large celebrations to small business meetings. No catering job is ever the same, so no off-the-shelf invoice will do.

You need an invoice that is flexible enough to capture the price of all the food provided, serving instructions, and any special dietary or delivery requirements, while still being clear and easy-to-understand for your customers.

Besides being a dedicated foodie, you also supply great customer service, so your invoice should be as polished and professional as the great catering you provide. A good-looking, well-organized invoice will add to your outstanding reputation.

What should be included on an invoice for a caterer?

Food is your passion, along with great customer service. You work hard to ensure everyone has a great experience at all the events you cater – so make sure your invoices work equally as hard for you.

  • Look through our array of beautiful catering invoice templates and pick the one in the color and style you like best
  • Download the invoice template you have decided on in the format you want, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s FREE!
  • Add on your catering business name, address, phone number, and email address. If you offer services for certain special events, or a particular type of cuisine – mention it here as well
  • Insert your mouth-watering catering company logo, website address, and any fun graphics you use to brand your catering services
  • Insert your customer’s name and up-to-date contact information
  • Add a unique invoice number
  • Insert the date of the invoice, the date of the catering, and the payment due date
  • Include a itemized list of all the food provided, along with descriptions of any special orders, and the prices for each
  • Include a list of any other charges, such as serving, delivery, and cleaning up, with descriptions and costs for each. The template is easily tailored to make sure you cover all the services you provide
  • If you are including a discount for a regular customer or corporate client, add a line highlighting the discount so your customers know they are receiving a great price for your outstanding catering
  • Calculate the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including your accepted methods of payment
  • Add a personal note at the end to thank your customers for the business – especially if you’d like them to refer your catering expertise to their friends and business associates
  • Save a copy – and give a copy to your customer

Ready to send out professional invoices?

When is the right time to send an invoice to your catering customers?

Some caterers invoice at the end of an event. If it’s a large catering assignment requiring a lot of food preparation, baking as well as hiring staff to serve and clean up, many caterers ask for a percentage of the cost up front, with the remainder being paid when the event is finished.

Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Invoicing tips for caterers

You create the most magnificent food and serve it in style. Now make sure you are paid promptly and properly for your culinary expertise and attention to detail with an invoice that makes sure you are compensated for your hard work.

Add your professional recommendations

Add lines to describe any other services you think your customers might enjoy, such as specialty breakfast buffets, bagged lunches for group trips, or fast and delicious take out from your restaurant. You could also include a link to your foodie blog. By sharing professional recommendations you show your customers you are thinking about their best interests, and would like to retain them as repeat customers.

Include a payment due date

A payment due date really can help you get paid promptly for your amazing catering services. Having an established system in place also reinforces your professionalism.

Accept a variety of payment methods

Let your customers pay in the way that is most convenient for them. They will appreciate the convenience of using an e-Transfer or direct bank deposit to pay for your catering services, and you will get paid right away!

Make sure you have the correct contact person

Eliminate delays in payment by making sure you send your invoice to the correct person when you are providing catering services to large companies or organizations. Your event or meeting contact person might not be the right person to receive invoices and issue payment.

Free Invoice Template vs. Wave Invoicing Software

Make your catering business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
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Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
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Connect your bank account easily
Wave
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Account-approved reporting for year-end
Wave
Free Invoice Template