Bakery invoice template

There is nothing better than fresh bread right out of the oven, or a sweet treat to make any day special. As a baker, you are always finding new ways to dazzle people with your creations, so you don’t have time for cumbersome administrative tasks like invoicing. Get paid properly and promptly for your baking talent by using one of our easy-to-use, fully customizable invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Use the time you save on invoicing to create more mouth-watering baked goods!

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Choose the best invoice template for your bakery business

Bakery

Your master baking talents extend to cakes, pies, tarts, bread and any other delicious creations you can pop into an oven. You don’t need to be a master at invoicing too. Download, customize, and give this invoice to all your bakery customers.

Bakery cafe

You supply coffee along with your excellent baked goods, and provide a cozy place to escape to for a well-deserved break. Keep your cafe running efficiently by downloading this free invoice template to bill your customers.

Home baking

If you run a baking business out of your home – this free invoice template is perfect for you! No matter what you are baking, this customizable invoice details the quantity, price, and any special requests.

Specialty baked goods

Taking advantage of the cupcake craze, or the latest trend in gourmet vegan doughnuts? This is the invoice template you need to charge for your special creations. Just add lines to customize your invoice for any customer.

Catering

If you provide catering services for special events such as weddings and bar mitzvahs, or for corporate meetings – you can use this fully customizable invoice template to ensure you bill properly for your food, hard work, and expert service.

Provide catering services for special events such as weddings, birthdays, or bar mitzvahs? Use our fully customizable catering invoice template to ensure you bill your clients properly for your delicious baked goods, hard work, and expert service.

Alternatives to using bakery invoice templates

Make your bakery a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

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Why bakery owners should send professional invoices

Illustration of invoice being sent

Whether you specialize in gluten-free baking, or make the world’s best chocolate brownies, you need a fully customizable invoice that clearly lists all the goods you have sold, as well as all the details for special custom orders.

That means no cookie-cutter invoice will do for your wide range of delicious cookies. Besides being a master baker, you also supply great customer service, so your invoice should be as polished and professional as the delicious creations you bake.

A good-looking, well-organized invoice will add to your outstanding reputation for mouth-watering baked goods.

How to fill out your bakery invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a baker?

You work hard to ensure you create a selection of the finest baked goods for your customers – so make sure your invoices work equally as hard for you.

Start sending free invoices today
  • Look through our array of beautiful bakery invoice templates and pick the one in the color and style you like
  • Download the invoice template in the format you want to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s absolutely free!
  • Add your bakery name, address, phone number, and email address. If you offer specialty baking services, or catering, mention that here
  • Insert your great bakery logo, website address, and any graphics you use to brand your bakery
  • Insert your customer’s name and up-to-date contact information
  • Add on a unique invoice number
  • Insert the date of the invoice, and the payment due date
  • Include a list of all bakery items sold, including quantities, prices, and descriptions and prices of any special orders
  • Include any other charges, such as delivery, or food set-up, with descriptions and costs for each. The template is easily tailored to make sure you cover all the related services you provide
  • If you are including a discount, add a line highlighting the discount so your customers know they are receiving a great price for your wonderful baked goods and excellent customer service
  • Calculate the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including your accepted methods of payment
  • Add a personal note at the end to thank your customers for the business – and ask them to refer your bakery to their friends and business associates
  • Save the invoice for your records – and give a copy to your customer

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When is the right time to send an invoice to your bakery customers?

Most bakeries charge at the time of purchase. If it is a large special order, or for catering an event, many bakery owners ask for a percentage of the cost up front, with the remainder on delivery, or when the event is finished.

Whatever payment cadence you choose, make sure it’s clearly noted on each proforma invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Invoicing tips for bakers

Add some bakery recommendations

Add lines to describe any other of the services you think your customers might enjoy, such regular bread deliveries, or specialty birthday cakes. By sharing professional recommendations, you show your customers you are thinking about their best interests, and would like them to visit your bakery again.

Add a little promotion

A flexible invoice template has lots of room to add in some promotion of your baking talents. Include links to your latest selection of fresh fruit pies or cinnamon rolls. If you write a baking blog, or if your bakery has been recently featured in the press, add links as well. You could also include a coupon for a free cupcake with the customer’s next order.

Accept a variety of payment methods

Offer payment methods that let your customers pay in a way that is most convenient for them. They will appreciate the convenience of using an e-Transfer or debit card to pay for your baked goods. If they can pay right on their smartphone, even better!

Make sure you have the correct contact person

If you are providing an order of baked goods to a large company or organization, make sure you send your invoice to the person who pays the bills. Your direct contact person might not be the right person to receive invoices and issue payment.

Free Invoice Template vs. Wave Invoicing Software

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Free Invoice Template
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FREE
FREE
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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