Itemized invoice template

If you own a small business or are self-employed, you know how important it is to itemize all your work to get paid properly. However, this involves a lot of details and it can take a lot of time, so let Wave help you create quick and easy itemized invoices for all your customers. Simply select one of our easy-to-use, fully customizable itemized invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets and spend your time working with your clients, instead of running yourself ragged working on your invoices!

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Choose the best itemized invoice template for your business


You offer great products or services to your clients. Make sure you are compensated accurately for all you do with this itemized invoice template. It can be used to capture all the details, no matter what business you are in.

Products and services

Download, customize, and send this itemized invoice if you sell products as well as provide services. It can be easily modified to clearly indicate prices for goods sold and fees for services rendered.


If you provide expert services to your clients at an hourly rate – this free itemized invoice template is for you. You work hard for your clients, so make sure you accurately list all the hours you put in, as well as any extra charges you incurred.


Do you provide your freelance services to a variety of clients? Capture everything you are owed from each client with this fully-customizable, itemized invoice template – and make sure you are always properly compensated for your hard work.

Small business

Don’t waste your energy designing a new invoice for each customer. Use your energy encouraging them to visit your business again! This itemized invoice template will help you invoice accurately and make sure the money continues to flow in.

Alternatives to using itemized invoice templates

Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

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Why you should use an itemized invoice

Illustration of invoice being sent

When you deliver a wide range of products and/or services, you need a precisely detailed invoice to make sure you are compensated properly for all your hard work.

An easy-to-use itemized invoice template in MS Office format will make sure all the correct costs are recorded, while your customers can see exactly what they are being charged for.

A clear and well-organized invoice also reflects favorably on your professionalism, and instills confidence and credibility in your reputation and excellent work.

What should be included on an itemized invoice?

As a self-employed professional it is up to you to make sure you are paid adequately for your hard work, so follow these important steps when using an itemized invoice template.

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  • Look through our fantastic selection of itemized invoice templates in different styles and colors, and pick the one you like best
  • Download the template in the format you like to use – such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s easy to do and it’s absolutely free!
  • Add in your business name, address, office and mobile phone number, and the business you are in
  • Insert your lovely business or personal logo, along with your website address, and any images you like to use to showcase your brand
  • Add in your client’s name and all the correct contact information
  • Insert a unique invoice number
  • Insert the invoice date and your expected payment due date
  • List the goods and services you’ve provided, along with the respective quantities and prices, and hours and rates. This itemized invoice template makes it easy to clearly and accurately list all the items and services you are charging for
  • You can easily add lines to include any extra costs you incurred that need to be billed separately from your itemized list of products sold and services rendered
  • If you are including a discount for any reason, such as to reward a loyal customer or entice a new one, add a line explaining the discount so your client knows they are getting an amazing deal
  • Calculate your total fee, including applicable tax, and enter the total
  • Include your payment terms, including the methods of payment you accept
  • It’s always a good idea to add a personal touch by including a note at the end of your invoice, such as thanking your customer for their business, or to tell them how much you enjoy doing business with them
  • Save a copy – and send it off to your customer

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When is the right time to send an itemized invoice to your clients?

The right time to send an invoice depends on the type of business you do.

If you are selling a product, give your customer the itemized invoice at the time of purchase.

If you are providing a mix of products and services, some small businesses or self-employed professionals wait to send an itemized invoice when the project or service is complete.

If the project will take several weeks, or months, you can invoice for a percentage of the estimated cost up front, with the remainder on completion.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Invoice tips that are perfect for any business

Details, details, and more details!

Be as specific as you can about the services and/or products you have provided. Make sure your invoices are all clear and well-organized, but don’t leave out any important details. Let your clients know exactly what they are paying for.

Use a timesheet

If you charge for your expert services by the hour, make sure you keep an up-to-date timesheet to track your billable hours, and include your timesheet as an attachment to your itemized invoice.

Highlight your ‘payment due’ date

When it comes to listing important items on your invoice, don’t forget your payment due date! If you want to encourage even faster payment, offer a discount on payments received before your deadline. Even a small percentage off your total bill is incentive enough for some clients to get their payment in fast.

Accept the latest payment methods

It’s a good idea to accept the most up-to-date electronic payment technologies, such as e-Transfers, Interact, and other online payment methods that can be done on a smartphone. Make it easy for your customers to pay you right away!

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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