Musician invoice template

Whether you are a performer, recording artist, music producer, or teach private music lessons, you help fill the world with music – so you should be out there making music, not wasting your talent on administrative tasks, like invoicing. Get paid promptly and properly for all you do by using one of our easy, stylish invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Get out there and strike a chord instead of being stuck at your desk working on invoices.

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Whether you sing or play an instrument, this flexible invoice can be used to bill for all your work. From live performance, to recording and studio work, this free customizable invoice template captures all the details.


From live gigs to playing on television and radio, your band always delivers a spectacular performance. Make sure your invoice is just as amazing so you get paid for your work. Download, customize, and use this invoice template for all your band gigs.

Music producer

When artists look to you to make their music sound great – keep your finances looking great by downloading this free invoice template. It’s easily modified for all types of clients – from orchestras to solo artists.


Have you landed a great cross-country tour? Make sure the money keeps flowing in while you are on the road with this free invoice template. It has room to list hotel and travel expenses, as well as your rider requirements – like M&Ms with all the red ones taken out.


Do you sell band t-shirts, records, and other merch to bring in extra income? Maybe you even sell your promotional items online. This customizable invoice template is what you need for these important sales.

Alternatives to using musician templates

Make your music career a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and accounting.

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Why musicians should send professional invoices

Illustration of invoice being sent

You are working in a tough, highly competitive industry, so make sure you take advantage of everything that makes your life a bit easier, like a fully customizable, free invoice template. No matter how big or small the job, you need a truly flexible invoice that clearly indicates how much your skill and talent is worth, along with all the associated costs and expenses.

A well organized and easy-to-understand invoice helps venue owners, DJs, promoters, and music schools know exactly what they are paying for.

Besides your great musical talent, you are also a professional who fulfills the requirements of every performance, so make sure your invoice looks as polished and perfect as the music you make.

How to fill out your musician invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a musician

Whether you teach music, have a weekend garage band, or you make your living performing and recording – make sure your invoice captures all the details so you are paid properly for your amazing skill and talent.

Start sending free invoices today
  • Select the invoice that matches your particular style from our array of beautifully designed musician invoice templates
  • Download the invoice template in the format you want to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add on your stage name, or band name, and your applicable address, phone number, and email address
  • Add in your band or personal logo – along with your website or links to your music. Add in some graphics or images if you like
  • Insert the venue name and contact information, and/or client name and their contact information. It’s critical to have the correct information here as you want your invoice to go to the right contact person to be paid
  • Generate a unique invoice number
  • Add on the date of the invoice, and the payment due date
  • Include a detailed list of your services, as well as descriptions, such as number of band sets, length of performance, and other details – with the hourly or flat rate you charge
  • Include a list of expenses to be charged directly to the venue or client, such as travel, hotel, and food, with descriptions and costs for each
  • If you provide additional services, such as performance coaching, musical arrangements, or song-writing, you can easily add lines to include all the details. This template can be tailored to make sure you cover all the services you have provided
  • If you are including a discount for a regular booking, or for a corporate or charity event, add a line explaining the discount so your client knows they are receiving a special price for your talent
  • Add up the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including methods of payment
  • Add a personal note to thank your client for the gig, and let them know about any upcoming performances you have booked
  • Save a copy for your records – and give the invoice to the venue representative or client

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When is the right time to send a musician invoice to your clients?

As a professional musician you might do it all – from performing live or recording to teaching. The right time to send an invoice depends on the type of engagement. For one-time performances, musicians usually ask for payment right after the performance is over. If you are going into the studio to record for a few weeks, you can ask for a percentage of the money up front, with the remainder upon completion.

While on tour, some musicians also ask for a portion, or even full payment upfront, to cover travel costs. For a regular performing gig, or for teaching music, you can set up a regular invoicing schedule to keep the revenue coming in.

Illustration of hourglass timer

Quick invoicing tips for musicians

Add a little promotion

Keep in touch with your clients

Accept a variety of payment methods

Send your invoice to your client contact

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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