Invoice templates / Architecture invoice template

Architecture invoice template

As an architect, you have received specialized training in the art and science of building design; what are you doing letting yourself get bogged down with time-consuming administrative tasks like invoicing? Save time and energy and get paid accurately and on-time for your skills and creativity by using one of our easy, stylish invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Instead of sweating it out over your invoices, get back to work designing houses, office buildings, schools and government buildings.

Choose the best invoice template for your architecture business

Architecture

Whether you are providing your expertise and knowledge to design a private residence, or a skyscraper – you create beautiful, highly functional structures. Now capture all the details to get paid for your great work with this free invoice template.
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Residential

Do you specialize in residential home architecture, or condominium development? If so, this fully customizable invoice template is for you. Add lines to tailor this invoice for all the needs of your residential design clients.
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Commercial architecture

Download, customize, and send this invoice to all your commercial clients. From offices, to stores and showrooms – you design great buildings that contribute to the success of their business. This free invoice template can be modified for every project.
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Landscape architecture

From designing a whole new green space, to refreshing a park or public garden – use this flexible invoice template for all of your landscape architecture customers so you get paid properly and promptly.
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Interior design

When clients are remodeling a home or office, you make their vision a reality. Use this free invoice template to capture all the details of your interior design work and get paid for your skills and your eye for design!
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Alternatives to using architecture invoice templates

Make your architecture business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Why architects should send professional invoices

You have the artistic talent to create great building designs, and the technical knowledge to turn those designs into building plans. You need a truly flexible invoice that clearly outlines both the artistic and technical expertise you put into each individual architecture project, while still being simple enough for your clients to understand.

On top of that, your invoice should be as beautiful as the architecture you create. Every touch point with the client is a chance to reinforce your design aesthetic, and add to your stellar reputation as a master architect.

What should be included on an invoice for architects?

Private or public, indoors or outdoors, you design the building and spaces where we all live and work. You literally help shape our world, so make sure your invoice captures all the important details so you are paid accurately and on-time.

  • Browse through our selection of beautifully crafted architecture invoice templates and select the one that matches your amazing eye for design
  • Download the invoice template in the format you prefer, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s absolutely FREE!
  • Add your architecture company name, address, phone number, and email address. Also include your licensing information, and professional qualifications
  • Insert your elegant and professional architecture company logo and your website address. You can also add in other architectural graphics if you like
  • Insert your client’s name and their up-to-date contact information
  • Generate a unique invoice number, and job code, if applicable
  • Add on the date of the invoice, and the payment due date
  • Include a detailed list of your architectural services, as well as descriptions of each, and the rate or fixed-fee price you charge
  • Include a list of costs to be charged directly to the client, with descriptions and costs for each. This template can be tailored to make sure you cover all the costs involved
  • Add up the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including methods of payment
  • As a professional, it’s a good business practice to add a personal note thanking your clients for the opportunity to work with them
  • Save a copy for your records – and give a copy to your client

Ready to send out professional invoices?

When is the right time to send an invoice to your architecture clients?

Since designing a home or building can take many weeks or months (or even years) many architects ask for a percentage of the cost up front, with the remainder when the project is finished, or they set up a regular billing schedule.

Whatever payment method you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

To make sure there is no misunderstanding about the scope of your architectural services, send your customer an estimate or a pro forma invoice before you start work.

Invoicing tips for architects

You take an idea and use your technical skill and design expertise to create a physical structure. It’s an amazing ability, so make sure your invoices include everything you need to be compensated for your talents as an architect.

Professional recommendations

As a qualified architect, your clients value your professional advice. Take the time to add a few lines to share any other architectural design ideas you think might interest your client. You can also include links to interesting articles and architecture blogs.

Accept a variety of payment methods

The world has changed and the way we pay for goods and services has changed along with it, so if you haven’t already, it’s a good idea to start accepting some of the fast and convenient payment methods available, such as e-Transfers and direct bank deposits.

Send a proforma invoice before you start

Make sure your clients know exactly how much your architecture expertise will cost. Send them a pro forma invoice before you start, detailing all the costs. It can help prevent any misunderstandings that can occur during the project and delay your payment.

Keep a record of your work with numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. It’s also a good idea to assign a job code since your work is usually spread out over a long period of time and can involve several invoices.

Free Invoice Template vs. Wave Invoicing Software

Make your architecture business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template