Architecture invoice template

As an architect, you have received specialized training in the art and science of building design; what are you doing letting yourself get bogged down with time-consuming administrative tasks like invoicing? Save time and energy and get paid accurately and on-time for your skills and creativity by using one of our easy, stylish invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Instead of sweating it out over your invoices, get back to work designing houses, office buildings, schools and government buildings.

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Choose the best invoice template for your architecture business


Whether you are providing your expertise and knowledge to design a private residence, or a skyscraper – you create beautiful, highly functional structures. Now capture all the details to get paid for your great work with this free invoice template.


Do you specialize in residential home architecture, or condominium development? If so, this fully customizable invoice template is for you. Add lines to tailor this invoice for all the needs of your residential design clients.

Commercial architecture

Download, customize, and send this invoice to all your commercial clients. From offices, to stores and showrooms – you design great buildings that contribute to the success of their business. This free invoice template can be modified for every project.

Landscape architecture

From designing a whole new green space, to refreshing a park or public garden – use this flexible invoice template for all of your landscape architecture customers so you get paid properly and promptly.

From designing a whole new green space, to refreshing a park or public garden – use this flexible landscaping invoice template for your clients so you get paid properly and promptly.

Interior design

When clients are remodeling a home or office, you make their vision a reality. Use this free invoice template to capture all the details of your interior design work and get paid for your skills and your eye for design!

When clients are remodeling a home or office, you make their vision a reality. Use this interior design invoice template to capture all the details of your interior design work and get paid for your skills and your eye for design!

Alternatives to using architecture invoice templates

Make your architecture business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why architects should send professional invoices

Illustration of invoice being sent

You have the artistic talent to create great building designs, and the technical knowledge to turn those designs into building plans. You need a truly flexible invoice that clearly outlines both the artistic and technical expertise you put into each individual architecture project, while still being simple enough for your clients to understand.

On top of that, your invoice should be as beautiful as the architecture you create. Every touch point with the client is a chance to reinforce your design aesthetic, and add to your stellar reputation as a master architect.

How to fill out your architecture invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for architects?

Private or public, indoors or outdoors, you design the building and spaces where we all live and work. You literally help shape our world, so make sure your invoice captures all the important details so you are paid accurately and on-time.

Start sending free invoices today
  • Browse through our selection of beautifully crafted architecture invoice templates and select the one that matches your amazing eye for design
  • Download the invoice template in the format you prefer, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s absolutely FREE!
  • Add your architecture company name, address, phone number, and email address. Also include your licensing information, and professional qualifications
  • Insert your elegant and professional architecture company logo and your website address. You can also add in other architectural graphics if you like
  • Insert your client’s name and their up-to-date contact information
  • Generate a unique invoice number, and job code, if applicable
  • Add on the date of the invoice, and the payment due date
  • Include a detailed list of your architectural services, as well as descriptions of each, and the rate or fixed-fee price you charge
  • Include a list of costs to be charged directly to the client, with descriptions and costs for each. This template can be tailored to make sure you cover all the costs involved
  • Add up the total price, including all applicable taxes, and enter the total
  • Include your payment terms, including methods of payment
  • As a professional, it’s a good business practice to add a personal note thanking your clients for the opportunity to work with them
  • Save a copy for your records – and give a copy to your client

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When is the right time to send an invoice to your architecture clients?

Since designing a home or building can take many weeks or months (or even years) many architects ask for a percentage of the cost up front, with the remainder when the project is finished, or they set up a regular billing schedule.

Whatever payment method you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

To make sure there is no misunderstanding about the scope of your architectural services, send your customer an estimate or a pro forma invoice before you start work.

Illustration of hourglass timer

Invoicing tips for architects

Professional recommendations

As a qualified architect, your clients value your professional advice. Take the time to add a few lines to share any other architectural design ideas you think might interest your client. You can also include links to interesting articles and architecture blogs.

Accept a variety of payment methods

The world has changed and the way we pay for goods and services has changed along with it, so if you haven’t already, it’s a good idea to start accepting some of the fast and convenient payment methods available, such as e-Transfers and direct bank deposits.

Send a proforma invoice before you start

Make sure your clients know exactly how much your architecture expertise will cost. Send them a pro forma invoice before you start, detailing all the costs. It can help prevent any misunderstandings that can occur during the project and delay your payment.

Keep a record of your work with numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. It’s also a good idea to assign a job code since your work is usually spread out over a long period of time and can involve several invoices.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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