Invoice templates / Video production invoice template

Video production invoice template

As a video producer you make the world come alive by capturing just the right images, action, and atmosphere – so don’t waste your talent on administrative tasks such as invoicing. Save time and effort – and get paid promptly and properly – by using one of our easy-to-use invoice templates designed for video producers. These beautifully designed templates in Word, Excel, PDF, Google Docs, and Google Sheets will help you keep the action moving on screen – and your hard earned revenue flowing into your pockets.

Choose the best invoice template for your video production business

Freelance video production

Download, customize, and send this invoice to all your film production clients. From large productions to smaller commercials or modules, this invoice template captures all the details to compensate you for your great work.
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Agency clients

Don’t waste your energy on invoicing. Focus on creating awesome videos for your agency clients so they will keep coming back for more. This polished, professional invoice template can be customized to meet all your agency invoicing needs.
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Videography

You see the world in a unique way. Whether you are filming action, human interaction, or the beauty of nature – this invoice template will help you accurately bill for your hard work, talent, and expenses.
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Video editing

You know how to put a great video together – so use this great invoice template to ensure you’re paid well for your skill and craftsmanship. It has the same attention to detail that you put into your work.
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Production assistant

You are responsible for a myriad of tasks on a video shoot – so make sure you are paid for all of them. Add lines on this free invoice template to detail everything from location scouting to finding the best craft services.
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Alternatives to using invoice templates

Make your video production business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

Why video producers should send professional invoices

As a video producer you know how to shine the best light on your subjects. It takes a combination of technical expertise and artistic sensibility, along with great management skills. After all, you are in charge of a whole team, and it’s your responsibility to make sure they are all working toward the same vision.

Many clients have no idea of all that goes into the making of a three-minute promotional video, let alone a feature length production. That’s why you need an invoice that clearly explains everything you do, along with the associated costs, so your clients understand what they are paying for.

Besides being polished and professional, your invoices should also look as good as your work. A well-designed invoice reflects your image as a creative and instills credibility and confidence in your reputation.

What should be included on an invoice for video producers?

Make sure you are paid properly for all that goes into the creation of a great video with a fully customized template that can be easily tailored to any project’s size and scope. Make it easy on yourself by following these quick steps.

  • Look through the variety of templates we offer in different designs and colors, and select the one that fits your specific video project
  • Download the free invoice template in the format you like, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add your business name and contact information – this is important for getting paid, but also so clients can easily contact you for future work!
  • Insert your logo, website address, and if you like, links to your work
  • Add in your client’s name and contact information
  • Generate a unique invoice number and add it on at the top
  • Add the date of the invoice and the payment due date
  • List all services provided and descriptions of each, along with the appropriate hourly or flat rate
  • Add and subtract lines to customize the format to your needs. Every video project is different, so don’t forget to add in any additional services needed for this job
  • If you are including a discount for a loyal repeat client, or as an incentive for a new client, add a line explaining the discount so your client knows they are receiving an exclusive, lower price
  • Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • Always add a personal line at the end – it shows you were totally invested in the project and enjoyed working with the client
  • Save a copy of the invoice – and then send it off to your client!

Ready to send out professional invoices?

When is the right time to send an invoice to your film production clients?

If it’s a small project, some video producers ask for payment upon completion, especially if it is a regular client. If you do this, send your invoice along with the final video to make sure you are paid as soon as possible.

But if the video will take several weeks, or even months to complete, it’s not unreasonable to request partial payment up front. After all, you are running your own small business and have a lot of technical equipment to maintain, people to pay, and materials to buy. You can ask for a percentage of the estimated cost up front, with the remainder due upon completion, or you could send in monthly invoices.

Whatever payment cadence you choose, make sure to reflect that on each invoice, and clarify what portion of the final “cost” has been paid to date.

Invoicing tips for professional video producers

You provide a specialized service that requires skill, talent, and the ability to keep many balls in motion – so make sure your invoice captures all the work you do.

Travel costs

If you travel for the project, make sure you include all your travel costs in your invoice. Clearly indicate whether you are billing by the hour or mile, and include all travel related costs, such as hotels and food. Make sure to attach your receipts.

Other expenses

Many expenses can crop up while you’re filming, so include an expense report along with the applicable receipts when you send in your invoice. Explain exactly what each expense is for so your clients know why they are being billed.

Licensing Information

If the work you’ve done involves licensing of your video, include all the pertinent information on your invoice and mention that the client can refer to your contract for more information.

Include a ‘payment due’ date

Encourage on-time payment with a clear indication of when you expect payment.

Accept a variety of payment methods

Technology has changed the world, as well as the way we pay for products and services. Consider including payment options such as e-Transfers, direct deposits, and other online payment methods to make it as easy as possible for your clients to pay you.

Free Invoice Template vs. Wave Invoicing Software

Make your video production business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template