Veterinary invoice template

Caring for animals is your area of expertise – so it would probably be great to get some help with the day-to-day tasks of running a veterinary clinic, like invoicing your clients. We have a selection of fully customizable invoice templates for the wide range of critical pet medical services you provide. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these invoice templates are fast and easy to use – so you can get back to the animals that need your care!

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Choose the best invoice template for your veterinary business

Veterinary clinic

You help keep people’s pets healthy and happy – so grab some of that happiness for yourself by making sure you are paid for your hard work and expertise. This free invoice template can be customized to include the health care of any animal.

Recurring services

When clients rely on you for regular services throughout the year for their pet’s special needs, you can rely on this free invoice template to capture all the costs. This template is also perfect for yearly booster shots and other once-a-year appointments.

Multiple pets

When the cat lady calls and wants an appointment for all her kitties – you know it’s going to be a wild ride – but at least invoicing for multiple pet appointments will be a breeze. Download, customize, and use this veterinary invoice for any number of animals.

Kennel or boarding services

You know how to make that Basset Hound feel at home – but that doesn’t mean you are an expert at invoicing for all the work it entails. Make invoicing for your kennel or boarding services easy with this free professional invoice template.


When you need to charge your clients upfront for surgery or other extensive treatment for their pets – this customizable invoice template has room for all the details, including the information needed by pet insurance companies.

Alternatives to using veterinarian invoice templates

Make your veterinary business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

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Why veterinarians should send professional invoices

Illustration of invoice being sent

You treat a variety of pets, and each has its own specific needs. No two animals are alike – so none of your invoices will be alike either! You need a fully customizable invoice that can be modified to charge for your services and expertise. Pet owners will do anything for their pets – but they still want to know exactly what they are paying for.

Clearly outline the care you’ve provided and the prices you’ve charged with an easy-to-understand, itemized invoice. It will also reinforce your reputation as a reputable and trusted veterinarian – and help promote referrals to family and friends.

How to fill out your veterinary invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a veterinarian

Create, clear, detailed invoices for your clients that reflect the professionalism and care you put into keeping their pets healthy. Just follow these simple steps to be paid properly and quickly for your expertise.

Start sending free invoices today
  • Look through the great variety of beautifully designed invoice templates we offer and select one in the format you work in – Word, Excel, PDF, Google Docs, or Google Sheets.
  • Download the free template!
  • Add your business name, phone number, email address, and other contact information at the top
  • Add your veterinary clinic logo, website address, and any other graphics of cute animals you know your clients will love!
  • Insert your client’s name and contact information
  • Put a unique invoice number on the template
  • Put in the date of the invoice and the payment due date
  • Describe all services provided for their pet’s care, along with the cost for each. Make sure the correct information is provided for pet insurance purposes
  • List any medications or other items provided, along with the cost for each
  • Remember that you can add or subtract lines. The template is easily customized to meet the specific requirements of each pet appointment
  • If you are including a discount for a long-term client, or for any other reason, add a line explaining the discount so your client knows they are getting a special lower rate for your expert veterinary services
  • Calculate the total price you’re charging, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • People love their pets – so why not add a personalized line about Rex or Fluffy at the end, and thank your client for entrusting the care of their pet to you
  • Save a copy of the invoice – and give a copy to the client

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When is the right time to give an invoice to your veterinary clients?

Most veterinarians ask for payment at the conclusion of each visit. But if the animal will be undergoing a more costly operation or procedure, some veterinarians ask for a portion of the cost upfront, with the remainder due after the procedure is completed and the pet is ready to return home. You may also decide to break up the payment into two or more portions, especially if the client doesn’t have pet insurance.

Illustration of hourglass timer

Quick invoicing tips for veterinarians

Personalize your invoices

You are a medical professional, but you are also in the customer relationship business. A great way to show how much you appreciate your client bringing their beloved pet to you is to add some personal touches to your invoice. When listing items on the invoice, include descriptions or details that the client specifically requested so they know you went above and beyond to care for their pet.

Include complete information for pet insurance

Whether your client is reimbursed by their pet insurance company, or you bill directly to the insurance provider, make sure all the necessary information is included on your invoice. Don’t hold up your payment by forgetting to provide key information.

Accept a variety of payment methods

Clients appreciate the option to pay in the way that is most convenient to them – so providing flexible payment options can add to the outstanding service you provide for their pets. Accepting e-Transfers, direct bank deposits, and other online methods of payment can also help you get paid faster.

Be clear about the payment due date

If you ask to be paid at the completion of a clinic visit, or in advance for a surgical procedure – make sure you always include a payment due date. It’s a clear indication of when you expect to be paid for your services, and clients will see you have an established system in place.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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