Why you should only send professional-looking invoices
You give your clients great service and deserve to be paid on time. If you provide monthly services, or bill by the hour, use a net 30 invoice to keep the money coming in regularly.
Make sure your net 30 invoice is clear and organized, includes details of all the great work you have provided, and clearly indicates the 30-day payment due date.
An orderly, well-designed, professional invoice also instills confidence and credibility in your reputation and excellent work.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Look through our great selection of net 30 invoice templates in different designs and colors, and pick the one you like best in the format you use – such as Word, Excel, PDF, Google Docs, or Google Sheets
- Download the invoice template. It’s fast and it’s free!
- Add your business name, contact information, and your area of expertise
- Insert your attractive business logo, along with your website address, and any graphics you use to highlight your company or personal brand
- Add in your client’s name and up-to-date contact information
- Add a unique invoice number
- Include the date of the invoice, as well as the payment due date of 30 days from the invoice date
- List the work you’ve done, including your flat monthly fee, or the amount of hours you have worked and your hourly rate
- Add lines to customize the net 30 invoice format to include any extra charges you incurred that need to be billed apart from your regular monthly fee or hourly rate
- If you are including a discount, add a line explaining the discount so your client knows they are getting an extremely good deal for your expert work
- Calculate your total fee, including applicable tax, and enter the total
- Include your payment terms, such as the methods of payment you accept
- Make sure you add a personal note at the end, such as a thank you to the client for the business, or to tell your client how much you enjoy working with them
- Save a copy of the invoice – and send it off!
When is the right time to send an invoice to your clients?
You can give your client a net 30 invoice at the end of the month to charge for the amount of hours you worked that month. You can also send it in for regular monthly services.
Some freelancers ask for payment within 30 days on all their invoices, and if it is for a large job or project, they may ask for a percentage of the cost upfront or to be paid within 30 days.
Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
30 net invoicing tips
Don’t be shy about following up
If a payment is not received within 30 days, follow up immediately. Be friendly and polite and your clients should appreciate the reminder. You provide a valuable service and you deserve to be paid each month.
Always include a ‘payment due’ date
Always clearly indicate when you expect payment on your net 30 invoice. To encourage faster payment, you can offer a discount on payment that is received before the 30-day deadline. Even a small percentage off your total bill can be enough incentive for your clients to get their payment in fast.
Keep a record with numbered invoices
Numbered invoices help you keep track of how much money is coming in, which is important for financial planning purposes. Also include a job or client number on your net 30 invoice if you will be sending invoices to the client at regular monthly intervals.
Add a timesheet
Keeping an up-to-date timesheet can help you accurately track your billable hours. Include your timesheet as an attachment to your net 30 invoice so your client can see the amount of work you did that month and need to be paid for.