Florist invoice template
You create beautiful floral arrangements for weddings, events, and special occasions, as well as to brighten up any room or office; why are you wasting your creative energy figuring out how to invoice your clients? Save time and effort by getting help with the administrative side of running a florist business with our great selection of invoice templates. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these attractive invoices will help you save time so you can get back to filling the world with flowers, instead of working on your invoicing.
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Florist
Whether you work on your own, or lend your services to an online florist – this invoice template allows you to bill for all your beautiful creations. It’s polished and professional, just like your talent for flower arranging.
Retail shop
Don’t waste your energy on invoicing. Focus on showing your customers the newest flower arrivals and the most unique arrangements. This free template will make an impact by helping you bill properly for your retail floral services.
Special events
Download, customize, and use this invoice for all your special event orders. From weddings, to birthdays, to Valentine’s Day and Mother’s Day – you can customize your invoices to cover the details for each customer.
Gardening
If you specialize in outdoor plants and flowers – this free invoice template has all you need to charge for your gardening expertize. It’s fully customizable to cover everything from lawn care and garden labor, to landscape design.
Recurring orders
When corporate and residential customers rely on you to deliver a gorgeous floral arrangement every week or two – you can rely on this free invoice template to get paid promptly and properly for your reliable service.
Alternatives to using florist invoice templates
Make your florist business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.
Why florists should send professional invoices
As a florist you know which flowers are in season, and which bouquet will look best for the bride. You bring a lot of expertise to every customer request, so you need an invoice that captures your skill and knowledge, but is also clear and easy to understand.
Your invoices should also look as beautiful as your floral arrangements.
An elegant, well-designed invoice reflects your image as a floral designer and adds to your reputation for outstanding service. You are in business of your own so every detail matters.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for florists?
Everyone has their favorite flower, and you know how to match your customers up with a floral creation they will love. Make sure you are being paid properly for your eye for beauty and your great customer service by following these important invoicing steps.
- Browse through our wide range of invoice templates in lovely designs and colors, and select the one that calls out to you
- Download the free invoice template in the format you prefer to use, such as Word, Excel, PDF, Google Docs, or Google Sheets
- Add in your florist business name and address, phone number, and email address
- Insert your beautiful logo and website. If you specialize in flowers for a special occasion, mention it here
- Add in your customer’s name and current contact information
- Insert a unique invoice number
- Add in the date of the invoice, and the payment due date
- List all floral items purchased, along with the costs for each, and any other charges, such as delivery
- Customize the format for large or recurring orders, and any special requirements
- If you are including a discount for a regular client, or a special event such as a wedding involving several floral arrangements, add a line explaining the discount so your client knows they are receiving a wonderful rate
- Calculate the total price of the items purchased, plus delivery charges, and any other extra services provided, along with the applicable tax, and list the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept
- It’s always nice to add a personal line at the end, especially if this invoice is for a wedding or other significant event in the client’s life. Your personal touch can help set you apart from other florists
- Save a copy – and send the invoice to your customer
When is the right time to send an invoice to your florist clients?
If this is for a flower arrangement, most florists ask for payment at the time of purchase. If this is for a large order for a wedding, or other special events, you can request partial or even full payment upfront.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Invoicing tips for florists
Keep in touch
Add a little promotion
Accept a variety of payment methods
Send your invoice to your client contact
Free Invoice Template vs. Wave Invoicing Software
