Courier invoice template

Your customers depend on you to deliver their important papers, letters, and packages to the right destination – on-time delivery is your forte, not administrative tasks like invoicing. Instead of creating invoices from scratch each time, use one of our fully customizable courier invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Spend your time exceeding your clients’ expectations – and get paid properly and promptly with a professional invoice.

Invoice template preview

Want personalized invoices? Create them with Wave.

Sign up for free

Choose the best invoice template for your courier business


Download, customize, and send this invoice to all your customers, no matter what they need to courier. It can be modified to include special requirements or rush deliveries – so you are paid properly for your logistical skills and great customer service.


This invoice template is extremely flexible so it can be used to bill for all delivery jobs – such as extremely time sensitive, or fragile, deliveries. Add lines to describe all the work you put in to guarantee the delivery gets there safely and on time.

Recurring or regular clients

Don’t waste your energy creating a new invoice for regular clients. Use your time and effort couriering their parcels or goods, instead of invoicing them. This free template can be easily customized for recurring deliveries.


You drive important cargo safely to its destination. Get paid properly for your driving skills as well as your reliable service by using this free invoice template. This clear, organized invoice has room to list all the details.


Transporting goods across cities, across the country, or across borders takes experience and attention to alternate routes and traffic volumes. Make sure you capture all the costs associated with short and long-distance hauling with this free invoice template.

Shipping goods across the country and borders takes experience and attention to detail. Make sure you capture all the costs associated with short and long-distance hauling with this free trucking invoice template.

Alternatives to using courier invoice templates

Make your courier business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why couriers should send professional invoices

Illustration of invoice being sent

After it’s signed and sealed – you do the delivery. Whether you are a bike courier dropping off an important document, trucking company or a full-service courier company delivering parcels and merchandise around the city – your customers need clear, organized invoices that explain exactly what you are charging for, as well as the advantage of working with you.

Your invoice is a great way to ensure you continue to stand apart from the competition after the delivery has been completed. It reminds clients of the great service you provided so they will engage you again, as well as refer you to their business associates.

Sending professional, well-designed invoices also instills confidence and credibility in the courier services you provide. Make sure your invoice reflects your skill and professionalism.

How to fill out your courier invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for couriers?

Get compensated for the great skill and care you put into the safe delivery of important papers and precious cargo by following these steps.

Start sending free invoices today
  • Look through our wide range of specially designed courier invoice templates in different designs and colors, and pick the one you like
  • Download the template in the format you prefer to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s FREE!
  • Add your courier name and contact information. If you provide special features such as rush or overnight service – make sure you mention it here where your clients will see
  • Insert your amazing courier company logo, website, and any other professional-looking graphics
  • Add in your client’s name and contact information
  • Generate a unique invoice number
  • Include the date of the invoice, the date of the courier job, and the payment due date
  • List the services you provided, including a description of the item(s) to be couriered, the delivery date, and the price based on mileage, hourly rate, or flat rate. Also make sure all the necessary information is included for insurance and customs purposes, if applicable
  • Add lines to include special charges such as customs fees or gas mileage
  • If you are including a discount for a regular corporate customer, add a line explaining the discount so your customer knows they are getting a wonderful deal for your courier services
  • Calculate the total price, including applicable tax, and enter the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • Add a personal line at the end, especially if this is a valued, regular customer. Thank them for the business, and tell them how much you enjoyed working with them.
  • Save the invoice, and send it to your customer!

Ready to send professional invoices?

Start now

When is the right time to send an invoice as a courier?

The right time to send an invoice varies with the type of courier job and the customer. Some courier companies charge when the customer orders, or upon pick up or delivery. If you are dealing with a regular customer, discuss the option of invoicing monthly, or at other convenient intervals.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify if a portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Handy invoicing tips for couriers

Detail, details, details

You want your courier invoice to be clear and easy-to-read, but don’t be afraid to put in details where needed. If you had to make special arrangements, or incurred extra costs, let you customer know exactly what went into making their pick-up or delivery a success.

Accepted payment methods

Let your clients know the methods of payments you accept ahead of time so payment arrangements won’t get in the way of you being paid on time. Clients appreciate flexibility in how they pay, so consider electronic options such as e-Transfers, debit cards, and online payment methods.

Always include a ‘payment due’ date

Whether you are asking for payment up front, or on completion of a delivery, include a clear indication of when you expect payment without sounding too aggressive. This can also help you predict future finances for your courier business.

Make sure you have the correct contact person

Eliminate delays in payment by making sure you send your invoice to the correct person when you are providing courier services to large companies and organizations. Your client liaison may not be the person receiving invoices and paying the bills.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
Checkmark icon
X mark icon
Invoice anytime & accept payments online
Checkmark icon
X mark icon
Send automated late payment reminders
Checkmark icon
X mark icon
Know customers automatically get a receipt when they pay
Checkmark icon
X mark icon
Track sales and sales tax for accounting
Checkmark icon
X mark icon
Add business partners or accountants as collaborators
Checkmark icon
X mark icon
Connect your bank account easily
Checkmark icon
X mark icon
Access accountant-approved reporting for year-end
Checkmark icon
X mark icon
Do what you love. Leave the rest to us.
Let's do this