Invoice templates / Contractor invoice template

Contractor invoice template

As an independent contractor you’re busy providing everything from home renovations to electrical work, landscaping, and more – so you might need a little help making the day-to-day tasks of running your business a bit easier. We have a great selection of fully customizable invoice templates for you to use to make sure you are paid properly for the wide range of services you provide. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these invoice templates will help you detail your hours and materials in a clear, professional manner – and keep that revenue flow coming in!

Choose the best invoice template for your contractor business

Home improvement

You’ve helped your client create their dream home – now make your dreams come true by being paid for your hard work and long hours. This free invoice template can be customized to include every aspect of large renovation projects.
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Carpet & flooring installation

Don’t waste time and energy figuring out how to create an invoice that meets your needs. This easy-to-use invoice template not only saves time you could be using to lay down a new hardwood floor, it ensures you have included all the necessary billing details.
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Google Docs
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Landscaping & tree removal

Stay outside longer by cutting down on your invoicing time. Download, customize, and send this contractor invoice to your landscaping clients. Simply add or subtract lines to describe details such as tree removal or garden bed design.
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Google Docs
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Electrical

You know how to expertly wire a house – but that doesn’t mean you need to be an expert in invoicing for your work. Make invoicing as easy as a flip of a switch with this easy-to-use, professional-looking invoice template.
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Google Docs
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Refrigeration

You provide a specialized service, so make sure your invoice reflects your professional expertise. This free invoice template details all your hard work so you are properly compensated for your skill and time.
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Google Docs
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Alternatives to using contractor invoice templates

Make your contracting business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

Why contractors should send professional invoices

Contractors all have their own unique way of getting the job done – as well as how they charge for their work. Whether you charge by the hour or day, or provide a flat fee for certain types of jobs – you need to clearly outline the contract work you’ve done and the prices you’ve charged.

Easy-to-understand, professional-looking invoices also reinforce your reputation as a reputable and trusted contractor.

Clients will know exactly what they’re paying for, and a consistent invoice template will also help with the organization of your business finances.

What should be included on an invoice for a contractor

Take control of your invoicing with an invoice template that can be tailored to the job. Just follow these simple steps – and before you know it, the payment will be on its way!

  • Look through the variety of invoice templates we offer and select the one that fits your specific contracting work
  • Download the invoice template in the format you want – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add your business name, phone number, email address, and other contact information
  • Add your logo, website address, and any other business graphics
  • Insert your client’s name and contact information
  • Generate and add on a unique invoice number or work order number
  • Put in the date the work started and finished, or the duration you provided your contracting services
  • List labor costs – including a description. If you are charging a flat rate, include the dollar amount for the cost of labor. If you are charging an hourly rate, include the cost per hour and the number of hours spent doing the work
  • Add up the total cost for labor
  • List materials – including a description of each material, the quantity, and cost per unit
  • Add up the total cost for materials
  • List any miscellaneous charges – including a description of each and the cost
  • Remember that you can add or subtract lines. The template is easily customized to meet the specific contracting project
  • If you are including any discounts, add a line explaining the discount so your client knows they are getting a special price
  • Calculate the total price you’re charging, including applicable tax, and list the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept, and the payment due date
  • If you like, add a personal line at the end – such as a ‘thank you’ for the business, or a note about an interesting aspect of the project
  • Save a copy of the invoice – and then send it off to the client

Ready to send out professional invoices?

When is the right time to send an invoice to your contracting clients

The best time to send a contracting invoice can vary. Some contractors request partial or even full payment up front. This isn’t unreasonable as you are running your own business and don’t have the resources of a larger company behind you. It also ensures you aren’t working for free. But much depends on the relationship you have with your client. If it is a repeat client, sending an invoice when the work is completed shows trust on your end.

If it’s a new client, you may want to request a portion of your fee upfront to protect yourself against any problems that might occur with an unfamiliar client.

Quick invoicing tips for contractors

You take pride in a job well done – so make sure your invoices reflect your professionalism and attention to detail.

Always be courteous

This probably goes without saying, but even the most polite of us can get caught up in the work that has to be done and forget to say ‘please’ and ‘thank you.’ If you’d like these clients to become repeat customers, or spread the word about your great work – be empathetic, kind, and honest (even if they drive you crazy once in a while!)

Be clear about the payment due date

A payment due date will help you get paid promptly. It also reinforces your professionalism – your clients will see you have an established system in place.

Accept a variety of payment methods

Your clients want to pay the way that is most convenient to them, so if you can, be flexible in how you get paid. Accepting e-Transfers, direct bank deposits, and other online methods of payment might help you get paid faster.

Personalize your invoices

A great way to show how much you appreciate your client’s business is to add some personal touches to your invoice. When listing items on the invoice, include descriptions or details that the client specifically requested so they know you were listening to them and went above and beyond to meet their needs. A personal note at the end is always a good idea.

Prepare a detailed proposal or proforma invoice

Make sure your clients know exactly what you will be providing and how much it will cost by sending them a proposal or proforma invoice with your agreed-upon terms and expectations. This can help prevent misunderstandings that can delay payment.

Number your first invoices in your favor

If you are just starting out in your contracting business – it’s not a bad idea to start your invoice number at a higher number than one. It helps reflect the skill you bring to your business – instead of the fact that they are your first client!

Free Invoice Template vs. Wave Invoicing Software

Make your contracting business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
Free Invoice Template
Invoice anytime & accept payments online
Wave
Free Invoice Template
Send automated late payment reminders
Wave
Free Invoice Template
Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
Free Invoice Template
Connect your bank account easily
Wave
Free Invoice Template
Account-approved reporting for year-end
Wave
Free Invoice Template