Blank invoice template

Whether you own a small business, or provide services as a freelancer, you don’t have time to waste on administrative tasks like constantly creating different invoices. You need to get paid for your expertise, so why not get a little help running your business by using one of our easy-to-use, fully customizable blank invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets? Spend your time providing great products and services to your clients, instead of laboring over how to invoice them.

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Choose the best blank invoice template for your business


This blank invoice template is extremely flexible so it can be used to bill all clients – no matter what services you provide. Add or subtract lines to describe all the details while making an impression with this professional, elegantly designed invoice.


Don’t waste your energy designing an invoice. Use your time and effort delivering great freelance services to your clients instead. This free blank invoice template can be easily customized to meet all your freelance invoicing needs.

Retainer services

Download, customize, and use this blank invoice template for your long-term clients who hire you on retainer. It can be modified to be sent monthly for your retainer fees, with extra lines to fill in any special services.


If you provide consulting services to help clients improve their businesses – give your business a boost as well by using this free blank invoice template. Save time with an organized invoice that lets clients know exactly what they are paying for.

Small business

No matter how big or small your business is, or what services or products you provide – this free blank invoice template is flexible enough to be used to bill all your customers. Add lines to describe all the details so you get the payment you deserve.

Alternatives to using blank invoice templates

Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.

Start sending free invoices today

Why you should use a blank invoice template

Illustration of invoice being sent

As a self-employed professional, you bring experience, skill, and knowledge to the great services you provide to your clients.

A blank invoice template gives you the flexibility to create clear, organized invoices with room for all the details to ensure you are paid properly, and your clients understand the advantage of working with you.

Your invoice also serves as a reminder of the work you have done long after the project is over – so let a sophisticated, well-designed invoice instill confidence and credibility in the services you provide.

What should be included on a blank invoice for professionals in any field?

You deliver reliable, great work. After a job well done, this blank invoice template will capture all the details so you are paid for your time and effort. It’s easy to do by following these important steps.

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  • Look through our wide range of blank invoice templates in different designs and colors, and pick one in the format you want to use for your invoicing – Word, Excel, PDF, Google Docs, or Google Sheets
  • Download the blank invoice template. It’s free!
  • Add your business name and contact information. If you provide emergency 24-hour service, or any other special services – make sure you mention it here
  • Insert your well-designed logo, website address, and any professional qualifications or certifications
  • Add in your client’s name and current contact information
  • Generate a unique invoice number and add it to the blank invoice template
  • Include the date of the invoice and if applicable, the dates the work was started and completed – along with the payment due date
  • List the products or services you’ve provided, and the price for each based on your hourly or flat rate. Add enough detail to eliminate any potential misunderstandings about the amount of money you have charged
  • Add or remove lines to customize the blank invoice format to meet your billing needs for that particular client
  • If you are including a discount for a loyal customer, or for a high volume of work, add a line explaining the discount so your client knows they are getting a great price
  • Calculate the total price, including applicable tax, and enter the total at the bottom of the invoice
  • Include your payment terms, such as the methods of payment you accept
  • There is room on the blank invoice template to add a personal line at the end, such as a thank you, or to tell your client how much you enjoyed working with them
  • Save the invoice – and send it off to your client!

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When is the right time to send an invoice from a blank template to your clients?

The right time to send an invoice can vary with the job and the client. Some business professionals wait to send an invoice at the end of a job or project.

As an independent business owner, you need to keep the revenue coming in, so customize your blank invoice template to charge for payment up front, or for a percentage of the estimated cost up front, with the remainder on completion of the project. If you have been retained for an extended period of time, modify the template to invoice monthly, or at certain significant milestones in the project.

Whatever payment time periods you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Illustration of hourglass timer

Blank invoice template tips for self-employed professionals

Don’t be afraid to follow-up

If a payment is late, follow up immediately. Your invoice might have been misplaced, or your client may be bogged down in another matter. Be friendly and polite and they should appreciate the reminder. Don’t let your hard earned paycheck get lost in the shuffle!

Use numbered invoices

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. A blank invoice template also allows you to assign a job code if your work for that client is going to be spread out over a long period of time and involve several invoices.

Include a timesheet

Keeping an up-to-date timesheet can help you accurately track your billable hours. Include your timesheet as an attachment to your invoice so your client can see the amount of work you need to be compensated for.

Change your payment terms

With the rise of e-commerce people are accustomed to paying for products and services right away. Consider shortening your payment terms from 30 days to three weeks, or even to 15 days on your blank invoice template.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Add business partners or accountants as collaborators
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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