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What it means: COVID-19 deferral of employee FICA tax

By Joe Crawford
Reviewed by
October 13, 2020
5 minutes read

On August 8, 2020, President Trump signed an Executive Order Deferring Employee FICA Taxes—or more specifically, the social security portion of that tax—from September 1, 2020 to December 31, 2020.

This Executive Order helps provide Americans with more cash on hand. Sounds great, but the language is ambiguous in a number of areas, making a complicated thing like a tax code becomes even harder to follow. To lend a hand, we’ve put together this guide clarifying what the order means and who it applies to.

Employee impacts

Overall, the change is meant to allow workers to hold on to more of their paychecks. That way, they’re in a better spot when it comes to dealing with the new financial challenges COVID-19 introduced.

Now that we know the why, let’s get into the meat-and-potatoes of the Executive Order. Beginning with pay dates on or after September 1, 2020, eligible employees have the option to defer the 6.2% employee portion of Social Security tax. This eligible group includes employees who earn $4,000 in wages bi-weekly, and do not make more than $104,000 per year.

Let’s say an employee chooses to defer this amount. That doesn’t mean they’re off the hook for it. Starting January 1, 2021, the deferred amount will start being withheld and remitted to the IRS. Amounts remitted after April 30, 2021 will incur penalty and interest.

Employer impacts

As an employer, you aren’t able to opt yourself into this deferral. However, it’s up to you to decide if you’d like your employees to be able to participate.

While allowing your employees to have more cash in their pockets may make you popular now, it’s important to note they’ll still have to pay back these taxes next year before April 30th. Make sure you communicate this to your employees if you’re allowing them to opt in. Also, contractors are not eligible for this program.

Responsibilities and risk

So, you’ve decided to allow your employees to opt in. Here’s what you’re responsible for:

  • Double withholding: You’ll need to withhold both the deferred amount and regular deductions at the same time.
  • Payment: Just like with regular withheld taxes, it’s on you to send the correct amounts to the IRS in a timely fashion. Employers are responsible for remitting payroll taxes on behalf of employees, meaning that if you fail to do so, you could face a penalty and interest.

Unfortunately, there’s still one pretty big detail that hasn’t been ironed out: If an employee ends their employment prior to the taxes being repaid, who pays them? Some sources suggest employers withhold the remaining balance of the deferred tax from the final paycheck of the employee; however, that may not always be possible. We’re keeping an eye on this, and hope for an update soon.

My employees opted in. What now?

Things get a little more technical here, so we’ll do our best to make it straightforward.

Along with Notice 20-65, the IRS also issued a new version of Form 941, Employer’s Quarterly Federal Tax Return effective 3Q, 2020. The deferred amount of employee social security tax is to be reported on this new form in two places:

  • Line 13b (deferred amount of social security tax, which also includes any employer deferred social security tax).
  • Line 24 (deferred amount of the employee share of social security tax included on Line 13b).

Heads up: There may also be a Form W-2, Wage and Tax Statement reporting requirement. However, the IRS has yet to release any information on this form.

Deferring taxes in Wave

If your employees choose to opt in, you can defer the employee portion of Social Security taxes within Wave's payroll software. To get started, simply follow the step-by-step instructions in our Help Center.

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additional fee
Option to accept online payments
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction
for first 10 transactions/mo
Unlimited invoices, estimates, bills
Add your logo and brand colors
Automate late payment reminders
with online payments
Wave mobile app
Unlimited bookkeeping records
Dashboard and reports
Auto-import transactions
Auto-merge transactions
Auto-categorize transactions
Add users
Live-person chat and email support
with any paid add-on
Digitally capture unlimited receipts
additional fee
Payroll
additional fee
additional fee
Hire a bookkeeper
additional fee
additional fee
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Legacy businesses
New businesses
pro
Plan
$16USD or
$20CAD/mo
Invoicing + payments
Option to accept online payments
(and create unique links with checkouts)
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction
for first 10 transactions/mo

Send invoices, estimates, and other docs:

  • via links or PDFs
  • automatically, via Wave
with online payments
with online payments
Automate late payment reminders
with online payments
with online payments
Add your logo and brand colors
Remove Wave branding from footers
Add attachments to invoices and estimates (NEW!)
Create reusable message templates (NEW!)
Invoice and estimate in the mobile app
Accounting
Unlimited bookkeeping records
Auto-import bank transactions
Auto-merge and categorize transactions
Add users to your business
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Digitally capture unlimited receipts
with receipts add-on
with receipts add-on
Manage accounting transactions in the mobile app and sync with desktop (NEW!)
with receipts add-on
with receipts add-on
Other Wave features
Dashboard and reports
Live-person chat + email support
with any optional add-on
with any optional add-on
Optional add-ons
Receipts
nothing changes
additional fee
included
Payroll
nothing changes
additional fee
additional fee
Advisors
nothing changes
additional fee
additional fee
Invoicing + payments
Option to accept online payments
(and create unique links with checkouts)
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction for first 10 transactions/mo
Send invoices, estimates, and other docs via links or PDFs
Send invoices, estimates, and other docs automatically, via Wave
with online payments
with online payments
Automate late payment reminders
with online payments
with online payments
Add your logo and brand colors
Remove Wave branding from footers
Add attachments to invoices and estimates (NEW!)
Create reusable message templates (coming NEW!)
Invoice and estimate in the mobile app
Accounting
Unlimited bookkeeping records
Auto-import, -merge, and -categorize bank transactions
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Add users to your business
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Digitally capture unlimited receipts
with receipts add-on
with receipts add-on
Manage accounting transactions in the mobile app and sync with desktop (NEW!)
with receipts add-on
with receipts add-on
Other Wave features
Dashboard and reports
Live-person chat + email support
with any optional add-on
with any optional add-on
Optional add-ons
Receipts
nothing changes
additional fee
included
Payroll
nothing changes
additional fee
additional fee
Advisors
nothing changes
additional fee
additional fee

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By Joe Crawford

The information and tips shared on this blog are meant to be used as learning and personal development tools as you launch, run and grow your business. While a good place to start, these articles should not take the place of personalized advice from professionals. As our lawyers would say: “All content on Wave’s blog is intended for informational purposes only. It should not be considered legal or financial advice.” Additionally, Wave is the legal copyright holder of all materials on the blog, and others cannot re-use or publish it without our written consent.

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