W-2 & W-3 tips for U.S. employers

January 23, 2014
5 minutes read

We’ve created a handy guide to filing your W-2 and W-3 forms, to help you file on time, and successfully.

Each American small business owner is required to distribute W-2 forms for the previous year (2013) to their employees by January 31st. Every employer who pays an employee for services needs to file a Form W-2, for each employee if income, social security, or Medicare tax was withheld. If you are required to fill out a W-2, that means you must file a W-3.

For more information, check out the IRS instructions on filing your W-2 and W-3 forms.

Just a reminder that at this time, we do not file your W-2 and W-3 forms on your behalf, but we do make it easy for you to do it yourself!

W-2 and W-3 forms in payroll

Downloading W-2 forms from Wave is easy. Here is a quick tutorial to ensure you make all of your deadlines. Simply select the Taxes tab and select W2 & W3 Filing:

w2 w3 filing

From there you will be able to see W2 slips for each of your employees. Please take a look through these forms to ensure you are not missing any fields. Then, scroll to the bottom and select the green Generate W2/W3 button.

image2 w2 w3 filing

From here you will need to:

1. Print and distribute W2 slips to your employees before January 31st.

As well as:

2. File your W-3 form before the February 28th deadline. For more information on filing, check out this handy IRS guide (I recommend zooming in!).

By Sarah Stockdale

The information and tips shared on this blog are meant to be used as learning and personal development tools as you launch, run and grow your business. While a good place to start, these articles should not take the place of personalized advice from professionals. As our lawyers would say: “All content on Wave’s blog is intended for informational purposes only. It should not be considered legal or financial advice.” Additionally, Wave is the legal copyright holder of all materials on the blog, and others cannot re-use or publish it without our written consent.

Create your truly free Wave account today.

Let's do this