Payroll design series: Part two of our makeover

March 31, 2014
5 minutes read

Not long ago, we introduced some exciting changes to our payroll application, adding calendars and streamlining the process of running a payroll.

We talked to hundreds of small business owners to get feedback on what to improve. Something we heard over and over again was that small business owners need an easier way to see key payroll information, quickly and simply. For each part of this redesign our team worked hard to make the application simpler, easier, and faster, to make running payroll a better experience.

Take a look at our (ridiculously good looking) before and after shots!

It’s faster

Previously you had to use the Home page and the Payroll page to run a single payroll. Our team wanted to make it easier for you to run your payroll quickly— so now you can run everything right from your Home page.

image1 payroll design series part2

Improved notices

We also wanted to make it easier for you to fix any issues we identify with your payroll— so we’ve redesigned how we show you notices. This is what notices looked like before the change:

image2 payroll design series part2

Some of these were a bit hard to understand (seriously, what are “minimum precision requirements” anyway?). So along with the redesign, we added clearer descriptions to all of our notices.

This is what the new notices screen looks like:

image3 payroll design series part2

There are a few things I should point out here, the first is that the notices will appear in your Home screen. Notices will alert you to things that you should do to make sure your payroll accurate, and you will need to address them to run a payroll. We’re sticklers for good looking, accurate payroll.

We’ve added help text to the notices, so you know exactly where to find the information we’re asking for. We’ve also added in default rates you can choose to use if you are unsure of how to fill out the information.

In this redesign, we’ve worked hard to make notices and errors easier to understand, and easier to fix so you can get running payroll faster.

Approving a payroll

We’ve redesigned our Payroll summary screen to show you key information quickly. After you run a payroll you will see a snapshot of your payroll, including the total payroll cost, the day your employees with be paid (payday!), and other key information. You’ll also be able to export this information directly, review direct deposit transfers, print checks and preview your next payroll. Easy as pie.
Here is what this screen looked like before:

image4 payroll design series part2

And this is what approving a payroll looks like now:

image5 payroll design series part2

Information when you need it

Another goal we had when redesigning payroll was to make important payroll information easily accessible, so you can spend less time combing through the details.

To accomplish this, we moved the Employer summary and Pay stubs right on to the Home page. When you click Review this payroll these summaries will appear, and you’ll be able to expand your employees’ pay stubs to get a closer look.

We’ve worked hard to improve the look of our employee pay stubs as well, and I think you’ll notice a big difference. Below is what the pay stubs looked like before the change:

image6 payroll design series part2

And this is what the new pay stubs look like:

image7 payroll design series part2


To speed up your payroll process we’ve added some key markers that will give you at-a-glance information about your pay stubs. Beside the amount on the pay stub, there is an icon indicating if that employee is being paid by check, or through direct deposit.

You can also quickly see if an employee is hourly or salaried, if overtime was applied to this pay period, and how many vacation hours were used. You’ll also notice that we no longer show you blank columns, which make the pay stubs easier to read.

Previously approved payrolls

Before the change, you would go to the Payrolls tab to look at past payrolls, or previously approved payrolls, and to preview your next payroll.

This is what the old Payroll History screen looked like:

image8 payroll design series part2

We have now consolidated this information, and made it easier to access right through the Home screen. Simply click on Approved payrolls to review past payrolls, and payrolls you have approved for the future. This is what the new Approved payrolls screen looks like:

image9 payroll design series part2

Sign in now to check to see how good your new payroll looks!

We hope that these changes help make your payroll experience faster, and better. If you have any feedback on these improvements, please visit our Community.

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By Sarah Stockdale

The information and tips shared on this blog are meant to be used as learning and personal development tools as you launch, run and grow your business. While a good place to start, these articles should not take the place of personalized advice from professionals. As our lawyers would say: “All content on Wave’s blog is intended for informational purposes only. It should not be considered legal or financial advice.” Additionally, Wave is the legal copyright holder of all materials on the blog, and others cannot re-use or publish it without our written consent.

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