Towing invoice template

You rescue stranded people and help them move their vehicle to a safe place – that means roadside assistance is your specialty, not administrative tasks like invoicing. Every tow job is different, so use our free, fully customizable professional towing invoice templates to get paid for the different services you provide to each customer. Available in Word, Excel, PDF, Google Docs, and Google Sheets, our invoice templates will help save you time so you can get back out on the road helping customers.

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Choose the best invoice template for your towing business

Towing services

Helping people stranded on the road requires automotive expertise as well as great customer service. Don’t waste your energy on invoicing! Download this customizable invoice template and get out there doing what you do best!

Roadside assistance

You do everything from towing vehicles to safety, to fixing flat tires, and charging batteries. Save time and get paid for your specialized expertise and emergency services by using this free, customizable invoice template.

Fuel delivery

Sometimes all your customers need to get moving is a fuel delivery. Keep the payment for your services moving with this free invoice template. You can easily add lines for any other services they need to get back behind the wheel.

Auto repair

If your services extend to auto repair, this flexible invoice template can be modified to bill for any type of service. Use it to make sure you are paid properly and promptly for all the hard work and specialized expertise you provide.

If your services extend to auto repair, this flexible invoice template can be modified to bill for any type of service. Use our auto repair invoice to make sure you are paid properly and promptly for all the hard work and specialized expertise you provide.

Lockout service

Don’t waste your energy creating a new invoice for smaller jobs like lockout service. Make invoicing as quick and efficient as you are when you help people get back into their cars with this easy-to-use invoice template.

Alternatives to using professional towing invoice templates

Make your towing business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and accounting.

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Why towing professionals should send well-designed invoices

Illustration of invoice being sent

Providing outstanding roadside assistance to stranded individuals, trucking companies or freight professionals requires the perfect combination of technical know-how and great customer service. On top of all that, most customers are a bit stressed out when they call for your service – so don’t add to their stress level by giving them an invoice they don’t understand.

Make sure all your invoices are clear and organized so they explain exactly what you are charging for, as well as the ease and comfort you provided in a difficult situation. By making your invoice easy to understand it will truly stand out – leading to both repeat business and valuable referrals.

A professional, well-designed invoice also creates confidence and credibility in the services you provide. Make sure your invoice reflects the unique skills you have to get your customers back on the road.

How to fill out your towing invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for towing professionals

You help people out in tough situations – so don’t make invoicing tough on yourself! Make sure you are paid fully and promptly for your hard work by following these quick invoicing steps.

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  • Select from our wide range of specialized towing invoice templates in different designs and colors, and download the one you want in your preferred format – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add your business name and contact information. If you provide special features such as 24 hour emergency service, or cover a certain geographical area, it’s valuable to add it here too
  • Insert your logo, website, and any other professional-looking towing images
  • Add in your client’s name and contact information
  • Add a unique invoice number
  • Include the date of the invoice and the payment due date
  • List the services you provided, such as towing, roadside assistance, and auto repair. Add in descriptions and the price for each service based on towing distance, hourly rate, or flat rate
  • Add or remove lines to customize the invoice format to include all services, equipment, and materials you provided
  • If you are including a volume discount for a company with a fleet of vehicles, or for any other reason, add a line explaining the discount so your client knows they are getting a great deal
  • Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
  • Add in your payment terms, such as the methods of payment you accept
  • You might want to add a personal thank you or comment at the end, especially if this is a regular client. It could lead to more work and some lucrative referrals!
  • Save the invoice for your records – and give a copy to your client!

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When is the right time to send an invoice to your towing customers?

The right time to send an invoice varies with the situation. Asking for payment in a stressful situation is sometimes not a good idea, especially if the customer is upset – so you will need to use your judgment. It’s always best to get paid as soon as possible, but emailing an invoice to the customer the next day could create some important goodwill on your side.

If you do regular work with a company fleet, discuss the option of invoicing monthly, or at other convenient intervals.

Illustration of hourglass timer

Handy invoicing tips for towing professionals

Always be courteous

It should go without saying, but since you work in stressful, fast-moving situations it can be easy to forget to say ‘please’ and ‘thank you.’ If you’d like these customers to spread the word about your great service – be empathetic, kind, and honest – even if you are a little stressed out yourself!

Keep a record with numbered invoices

It’s a simple thing to do but it helps you keep track of how much money is coming in. An organized system also shows your customers how professional and reputable you are.

Make sure your contact info is correct

You want to make it as easy as possible for your customers to pay you, especially if you are not requiring them to pay you on the spot. Place your contact information in a prominent position on your invoice where it can’t be missed.

Include a ‘payment due’ date

It works! A clear indication of when you expect payment is critical. It also helps you predict your future finances.

Accept a variety of payment methods

Don’t let payment methods get in the way of you being paid on the spot. Consider offering e-Transfers, debit payments, and other online payment methods your customers can do right on their mobile phones.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Connect your bank account easily
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