Makeup artist invoice template

As a makeup artist you skillfully transform your clients into looking the best they can, so don’t waste your talents on energy-draining administrative tasks like invoicing. Get paid promptly and correctly for your amazing skills with our beautifully designed makeup artist invoice templates. These professional, beautiful templates in Word, Excel, PDF, Google Docs, and Google Sheets will help you save time and effort so you can get back to beautifying your clients!

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Choose the best invoice template for your makeup artist services

Makeup artist

You make your clients look fabulous for their weddings, graduation or any other extra special occasions. Use this free invoice template so you don’t waste all your talent working on invoices when you need to concentrate on your clients.

Salon or spa

You supply expert makeup services to a spa or salon to help clients look and feel great. Now make sure your invoices are the best they can be with this free, customizable invoice template.

Film, television and live performance

From film and television sets, to opera, ballet, and theatre stages, your makeup skills transform performers into the characters they portray. Use this free invoice template to ensure you are compensated for your artistry and expertise.

Recurring services

Download, customize, and send this invoice to all corporate and entertainment clients that use your services on a recurring basis. This easy-to-use invoice can be tailored to any time period, and has room to include all the details needed.

Special effects

From hideous monsters, to aliens from outer space – you have the imagination and makeup skill to magically produce one-of-a-kind creations. Make sure your invoices have the magic to get you paid faster by using this free invoice template.

Alternatives to using makeup artist invoice templates

Make your makeup business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and accounting.

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Why makeup artists should send professional invoices

Illustration of invoice being sent

Whether you are a freelance makeup artist, or you provide your on-going services to a spa, salon, or film production studio, you need an invoice that is flexible enough to capture the particular details of each job.

At the same time, your invoices need to be clear and easy-to-understand so your clients know exactly how much time and expertise went into your transformative work.

An elegant, well-designed invoice also reflects your image as an artist and craftsperson, and should look just as great as your work.

How to fill out your makeup artist invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

  1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
  2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
  3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
  4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice,  the invoice number could be 001-001.
  5. Dates: Include the date when your invoice has been issued and the date when payment is due.
  6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
  7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
  8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
  9. Total: Outline the total amount due from the customer, after tax.
  10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for makeup artists

Whether you are an experienced pro, or just breaking into the industry, make sure your invoice captures all you do as a professional makeup artist so you are paid accurately for your specialized knowledge and expertise.

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  • Look through our selection of beautiful invoice templates designed especially for makeup artists, and pick the one in the design and color that reflects your craft
  • Download the invoice template in the format you prefer – Word, Excel, PDF, Google Docs, or Google Sheets. It’s easy and it’s free!
  • Add your name, cell phone number, and email address
  • Add in your logo and website address – as well as any specialty makeup services you provide
  • Put in your client’s name and current contact information, or the name and address of the studio or spa you bill your services to
  • Insert a unique invoice number
  • Add the invoice date and the payment due date
  • List all the makeup services you provided, along with descriptions of each, and the hourly or flat fee
  • Make sure you include all the work you put in by adding lines on this flexible invoice template to describe complicated processes, such as creating special effects makeup
  • Add up the total cost, including applicable tax, and enter the total
  • Add your payment terms, as well as all the payment methods you accept
  • Add a personal line at the end thanking your client for the business and telling them how much you enjoyed working with them
  • Save a copy for your personal business records – and send off the invoice to be paid!

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When is the right time to send an invoice to your makeup clients?

Invoicing really depends on the type of makeup services you provide. If this is a single session to provide your services for a wedding, special event, or performance – it’s appropriate to ask for payment on completion of your work.

If it’s a complicated job, or involves applying makeup on several people, you may wish to ask for a percentage of your payment upfront, with the remainder on completion.

If you are being hired on an on-going basis at a salon, theatre, or television studio, create a regular invoicing schedule to keep the payments coming in.

Illustration of hourglass timer

Invoicing tips for makeup artists

Keep a record with numbered invoices

A numbered invoice system helps you keep track of your clients and their particular makeup preferences and needs. In addition, by adding a job or project code you can keep multiple invoices organized and easy to refer to for salons and film productions, and other recurring clients.

Include a variety of payment methods

Get paid right away for your expert services by giving your customers the choice to pay in the way that is most convenient. If you can, consider accepting e-Transfers, debit cards, direct bank deposits, and other online methods of payment.

Keep an up-to-date timesheet

If you charge an hourly or daily rate instead of a flat rate for your professional makeup services, you need to track your time and include a timesheet along with your invoice so your clients know exactly how many hours you have put in. This is also critical for charging for extra hours if your contact specifics a maximum number of hours.

Add a little promotion along with the face powder

Take advantage of a flexible invoice template to add lines to promote your outstanding services. Include a client testimonial or two of your great work, or links to television shows or films you worked on. It’s also an opportunity to add in a special discount for future work.

Free Invoice Template vs. Wave Invoicing Software

Free Invoice Template
Send unlimited invoices and see when clients open them
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Invoice anytime & accept payments online
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Send automated late payment reminders
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Know customers automatically get a receipt when they pay
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Track sales and sales tax for accounting
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Connect your bank account easily
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Access accountant-approved reporting for year-end
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