Why makeup artists should send professional invoices
Whether you are a freelance makeup artist, or you provide your on-going services to a spa, salon, or film production studio, you need an invoice that is flexible enough to capture the particular details of each job.
At the same time, your invoices need to be clear and easy-to-understand so your clients know exactly how much time and expertise went into your transformative work.
An elegant, well-designed invoice also reflects your image as an artist and craftsperson, and should look just as great as your work.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
- Look through our selection of beautiful invoice templates designed especially for makeup artists, and pick the one in the design and color that reflects your craft
- Download the invoice template in the format you prefer – Word, Excel, PDF, Google Docs, or Google Sheets. It’s easy and it’s free!
- Add your name, cell phone number, and email address
- Add in your logo and website address – as well as any specialty makeup services you provide
- Put in your client’s name and current contact information, or the name and address of the studio or spa you bill your services to
- Insert a unique invoice number
- Add the invoice date and the payment due date
- List all the makeup services you provided, along with descriptions of each, and the hourly or flat fee
- Make sure you include all the work you put in by adding lines on this flexible invoice template to describe complicated processes, such as creating special effects makeup
- Add up the total cost, including applicable tax, and enter the total
- Add your payment terms, as well as all the payment methods you accept
- Add a personal line at the end thanking your client for the business and telling them how much you enjoyed working with them
- Save a copy for your personal business records – and send off the invoice to be paid!
When is the right time to send an invoice to your makeup clients?
Invoicing really depends on the type of makeup services you provide. If this is a single session to provide your services for a wedding, special event, or performance – it’s appropriate to ask for payment on completion of your work.
If it’s a complicated job, or involves applying makeup on several people, you may wish to ask for a percentage of your payment upfront, with the remainder on completion.
If you are being hired on an on-going basis at a salon, theatre, or television studio, create a regular invoicing schedule to keep the payments coming in.
Invoicing tips for makeup artists
Keep a record with numbered invoices
A numbered invoice system helps you keep track of your clients and their particular makeup preferences and needs. In addition, by adding a job or project code you can keep multiple invoices organized and easy to refer to for salons and film productions, and other recurring clients.
Include a variety of payment methods
Get paid right away for your expert services by giving your customers the choice to pay in the way that is most convenient. If you can, consider accepting e-Transfers, debit cards, direct bank deposits, and other online methods of payment.
Keep an up-to-date timesheet
If you charge an hourly or daily rate instead of a flat rate for your professional makeup services, you need to track your time and include a timesheet along with your invoice so your clients know exactly how many hours you have put in. This is also critical for charging for extra hours if your contact specifics a maximum number of hours.
Add a little promotion along with the face powder
Take advantage of a flexible invoice template to add lines to promote your outstanding services. Include a client testimonial or two of your great work, or links to television shows or films you worked on. It’s also an opportunity to add in a special discount for future work.