Invoice templates / Physical therapy invoice template

Physical therapy invoice template

You are a movement expert who helps patients attain a better quality of life through exercise, care, and education – you make a world of difference to your patients’ lives, so why spend your valuable time on administrative tasks, like invoicing. Use one of our specially designed physical therapist invoice templates to bill quickly and properly for your expertise. These professional, organized templates in Word, Excel, PDF, Google Docs, and Google Sheets will help you use your time getting your patients moving – as well as getting those payments coming in!

Choose the best invoice template for your physical therapy services

Physical therapy

You work in a complex medical field, and no two patients have the same physical therapy needs. Your invoices should reflect those needs. Include all the details for the treatment you provide with this free, customizable invoice template.
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Pediatric physical therapy

You love working with children. Don’t waste energy on creating invoices when you could be helping your young patients restore physical function. This professional invoice template can be customized for all your invoicing needs.
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Geriatric physical therapy

With an aging population your services are becoming more and more in demand. Your elderly patients rely on you to help prevent the loss of mobility – so rely on this invoice template to ensure you are compensated for your expert care.
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Orthopedic services

Download, customize, and send this invoice to all your orthopedic patients. Whether you are helping them move better, reducing pain, or preventing disability, this invoice template will capture all your treatment details.
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Cardiovascular services

Your expertise is in helping patients with cardiovascular and heart conditions stay healthy. You develop a physical therapy plan that works for them – so make sure your invoices are working for you with this free invoice template.
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Alternatives to using physical therapy invoice templates

Make your physical therapy business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and accounting.

Why physical therapists should send professional invoices

You provide a wide range of specialized services to get your patients moving and prevent or minimize mobility issues. That means you need a flexible invoice that can cover everything from assessment and development of a physical therapy plan – to regular therapy sessions.

At the same time your invoices need to be highly organized and easy-to-understand so your patient, and possibly their caregiver and health insurance provider, knows exactly what you are charging for.

A sophisticated, well-designed invoice also reflects your image as a health professional, and creates credibility and confidence in your physical therapy expertise.

What should be included on an invoice for physical therapists

Ensure you are properly compensated for your specialized knowledge and expertise with an invoice that includes all the right information.

  • Select an invoice template from our wonderful variety of templates in different designs and colours created especially for physical therapists
  • Download the invoice template in the format you prefer, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
  • Add your name and up-to-date contact information
  • Add in your logo and website address – as well as any area you specialize in, such as pediatric or geriatric physical therapy
  • Put in your patient’s name and contact information. Include the name and relevant contact information for a parent or caregiver, if appropriate
  • Generate a unique invoice number
  • Insert the invoice date and the payment due date
  • List all the physical therapy services you provided, such as assessment, counselling, program development, and treatment or exercise sessions, along with descriptions of each and the fee. You can also choose to add a line explaining why each of these services is important for the overall treatment of the patient
  • Add lines to insert longer descriptions of particular physical therapy techniques so your patient or their caregiver is completely clear about the benefits and the costs, and have all the details they need to submit health insurance claims
  • Calculate the total cost, including applicable tax, and enter the total
  • Add your payment terms, as well as all methods of payment you accept
  • You have a close relationship with your patients, so why not add a personal line at the end to encourage them in their therapy, or to record significant milestones in their recovery or treatment
  • Make sure you save a copy for your records – and give a copy to your patient and/or their caregiver

Ready to send out professional invoices?

When is the right time to send an invoice to your physical therapy patients?

The time to send your invoice depends upon your patient and the physical therapy you provide. If it’s an assessment or diagnosis, many physical therapists give the invoice to the patient immediately after the session. If you are seeing a patient on a regular, ongoing basis, or for an extended treatment plan – it’s a good idea to decide on a payment schedule.

This keeps your revenue flowing in, while ensuring manageable, regular payments for your patients.

Invoicing tips for physical therapists

You are busy helping patients get back on their feet, or helping them manage their condition. Take the worry out of delayed or inaccurate payments with an invoice that compensates you for the difference you make in your patients’ lives.

Other expenses

If you incur any additional expenses while working with a patient, such as travel, include an expense report along with the applicable receipts when you send in your invoice. Explain exactly what each expense is for so your patient knows why they are being billed.

Include important notes

Add any special notes to your invoice that are needed to outline your terms of service, your privacy policy, or any special patient needs.

Include a ‘payment due’ date

You deserve to be paid within a reasonable deadline for your specialized expertise and care. Encourage on-time payment with a clear indication of when you expect payment.

Accept a variety of payment methods

Make it easy for your patients to pay you by accepting a variety of payment methods, such as e-Transfers, debit cards, and other online payment technology.

Keep a record of your patients with numbered invoices

Numbered invoices help you keep track of your patients and their care. You might also want to include a patient code for those patients requiring regular therapy. It’s a good way to keep each patient’s account organized and up-to-date.

Free Invoice Template vs. Wave Invoicing Software

Make your physical therapy business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and accounting.

Wave
Free Invoice Template
Pricing
Wave
$0/month, free forever
Free Invoice Template
Free
Send unlimited invoices and see when clients open them
Wave
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Invoice anytime & accept payments online
Wave
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Send automated late payment reminders
Wave
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Your customers automatically get a receipt when they make a payment
Wave
Free Invoice Template
Track sales and sales taxes for accounting
Wave
Free Invoice Template
Add business partners or accountants as collaborators
Wave
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Connect your bank account easily
Wave
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Account-approved reporting for year-end
Wave
Free Invoice Template