Receipts by Wave cleans up that mess of paper and turns your receipts into clean digital accounting. Using Optical Character Recognition (OCR), many of the details of your receipts are entered for you with 70% accuracy.
Here are some tips on taking a good photo of your receipt:
Note: For security reasons, do not take images of sensitive information such as credit cards and personal identification.
Download the Receipts by Wave mobile app from the App Store or the Google Play Store.
When Receipts by Wave is installed on your phone, sign in with your existing Wave credentials if you already have a Wave account, or create a new account if you’re new to Wave.
Once signed in, you will see your business name at the top and a list of any receipts you have already uploaded. Make sure the business shown is the one you want to upload the image into!
Tap the plus icon. You'll have the option to either take a picture of your receipt (with the camera icon) or select an image from your camera (with the albums icon).
You're ready to move on to Process and verify for next steps!
If you save images or PDFs of your receipts to your computer, you can easily upload them using Wave's web app.
Wave will process your receipt and pull as much accurate information as possible. While it is processing, you can continue to upload more receipts.
Processed receipts appear with a blue bar to their left. Click anywhere on the receipt line and go though the details we've gathered. When you're sure all of the information is correct, click Verify. The transaction will now appear on your transactions page!
Note: Once you verify a receipt, you will not be able to edit any of the information on the Receipts page.
For more help with editing and verifying receipts, move on to the Process and verify step in this guide.
If you've got a receipt sitting in your inbox, or on your phone, tablet or computer, you can email it to firstname.lastname@example.org.
Follow these guidelines to successfully email receipts:
Where will the receipt import?
When you're ready, sign into Wave's web app and go to Receipts to verify the details of your receipt.
Now you're ready to move on to the Process and verify step in this guide.
Once a receipt has been uploaded into Wave, it is considered processed. At this point, the information from the receipt will not show up on your reports or on the transactions page.
While in the processed stage, you can edit any of the information on your receipt. Here are some tips on editing:
Once you have checked all the information on the receipt for accuracy, completed any missing information and changed any inaccurate information, you can verify the receipt.
After you have verified the receipt, it becomes read-only. This means you will not be able to edit it. The information from the receipt you verified will show up on your transactions page and in reports.
On the transactions page, if you edit a receipt transaction’s description or expense category, the changes will take effect on your transactions page and reports but not on the receipts page.
When you verify a receipt, it will create a transaction. If the transaction already exists (for example, it has been imported from your bank statement), you can merge the two by selecting the check box next to both transactions, then clicking Merge.
Need to view the receipt that is attached to your accounting transaction?
After verifying receipts in Wave, these transactions will affect your accounting reports. To see your reports, log in to your Wave account and click the Reports tab on the left.
The Income Statement report will give you a list of all expense categories and totals. If you are looking for all individual transactions associated to a category, the Account Transactions report will show all transactions for a particular account.
To create a detailed report of all of your expenses, export the Account Transactions report for each of your expense categories, then manually combine them in a spreadsheet program of your choice.
Backing up all of your images or passing them on to your accountant is easy! Follow the steps in the FAQ How to export your receipts.
If you have added a guest collaborator to your business, they will not be able to:
Before contacting support, try:
Some of the more common advanced FAQs are: