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Five tools to turn your smartphone into your office

Sep 4, 2018 | 3 minutes read | Entrepreneurship

As an entrepreneur you’re often overworked and overwhelmed, but you push through because you love what you do. Although many people think of their mobile phone as a distraction from their work, it can also be a tool for time management.

Here are a few ways you can use your phone to keep on top of your work from just about anywhere.

Point-of-sale + eCommerce

You’ve probably seen mobile POS systems like those offered by Square and Clover all over—from food trucks to boutiques to the merchandise tables of touring bands—because of how easy and convenient they are to implement and use.Simply attach the card reader to your phone, install an app, and you’re ready.

Flexibility is exactly why they’re a hit— with a mobile POS system, if you’ve got a smartphone, you’re ready to do business anywhere. Many mobile POS systems now offer an entire e-commerce system that can be managed from a phone, so everything from sales metrics to order processing to employee schedules are with you at all times. Even developing and managing a customer database is possible with systems like these.

Virtual phone system

If you’re running a small business, a full-fledged business phone system is expensive and unnecessary. A virtual phone system places all of that functionality into an app that’s easy to use. You’ll get a phone number to use just for business purposes, keeping your personal calls separate while on the same device.

Other features include call scheduling to route your calls where you want them based on your schedule, analytics to give you detailed insight into your business’s call history, and auto-attendants to greet your callers with a customized message and offer routing options (Press 1 for this, 2 for that, or enter a 4-digit extension) so your callers reach who they need quickly.

Project management program

One of the biggest challenges of being a business owner on the go is managing your employees from afar. Project management tools (our favorite is Trello) keep you in the know from anywhere with a platform to create and manage tasks and workflows, communicate with team members, and monitor progress and performance. Most come with a mobile app that’s just as intuitive as their desktop version, so you won’t miss anything no matter where you are.

Accounting software

You no longer have to be in an office or even near a computer to pay your team, send invoices to customers or track expenses. Cloud-based financial software can put your business’s finances right in the palm of your hand. There are lots of features to help you save time and be better organized, like receipt scanning apps that let you track expenses on the go and mobile invoicing tools. A must-have for any business owner on the go.

Social media management

When it comes to running social media for a business, keepings track of different accounts on different apps can get confusing. For a low monthly cost, social media management tools like Sprout combine all of your accounts into one place. From there, you can view all of your feeds, schedule your posts in one combined calendar, and respond to messages. Remember: 42% of customers expect a response from you via social media within an hour, so staying organized is crucial.

Final thoughts

With the right tools, you can confidently leave the office with the knowledge that everything you need to manage your business is still in your pocket. Your office is now anywhere you want it to be! Just make sure you’ve got enough battery left to answer a phone call!

Julian de Sevilla is the Marketing Specialist at Tresta, a cloud-based telecommunications company in Tallahassee, Florida. He manages social media accounts, blogs, and whatever else happens to land on his desk.

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